Legal Operations Specialist

PROCEPT BioRobotics • San Jose, CA

2d • $99,760 - $117,370

About The Position

PROCEPT BioRobotics is seeking candidates for a Legal Operations Analyst opportunity. This role is crucial for supporting internal stakeholders under the Vice President, Deputy General Counsel, as the company experiences rapid growth. The position focuses on enhancing the Legal department's workflows and processes, and identifying and assisting with the implementation of new legal technologies. The ideal candidate will thrive in an accelerated environment, possess strong experience in assessing and improving legal department processes, collaborating cross-functionally, and managing legal operations technologies. Excellent communication, teamwork, and a willingness to learn are also essential. This is a significant career advancement opportunity within a dynamic, fast-growing company, ideal for those seeking a strong team-oriented environment.

Requirements

• 3+ years experience in a position responsible for legal operations at an in-house company, law firm, or consulting firm highly preferred, but not required
• Bachelor’s degree
• Experience utilizing Ironclad is highly preferred, but experience with other contract management software is also sufficient
• Aptitude in learning and using software applications and other web-based platforms
• Experience in assessing, evaluating, and implementing technology solutions
• Interest and experience in using AI tools to assist Legal Department tasks
• Excellent attention to detail, problem-solving capabilities, judgment, communication (written and verbal), and interpersonal skills
• High personal standards of excellence and ethics, as well as the ability to act with discretion and sensitivity
• Experience in handling confidential business matters and information with discretion
• Excellent computer, basic skills, including word processing, spreadsheets, and presentation software
• Self-starter with an ability to thrive in a high-paced environment, requiring exceptional organizational skills and juggling multiple matters
• Certification, or ability to achieve a certification, as a notary public

Responsibilities

• Play a central role in evaluating, selecting, implementing and administering legal systems, policies, playbooks and procedures in coordination with legal team, other departments and vendors to improve departmental workflow and consistency
• Develop, maintain and track department key performance metrics to track and communicate performance
• Provide ongoing training and support on processes and technologies for all Legal Department resources to the Legal Department and other cross-functional teams
• Oversee and support certain administrative duties in Legal department, including file repository management, event coordination, and data analytics
• Day-to-day maintenance and administration of the company's contracts lifecycle management (CLM) software and other software tools
• Act as notary public for the Legal Department and other requests from other departments in the company
• Perform additional functions, duties and specific tasks of a similar nature and scope as necessary to achieve assigned business objectives.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level