Legal Office Assistant | General Services section of the Tacoma Division

State of Washington•Pierce County – Tacoma, WA

7d•$43,836 - $58,392•Hybrid

About The Position

The Attorney General’s Office is recruiting for a permanent full time Legal Office Assistant in the General Services Section of the Tacoma Division. This position is located in Tacoma, Washington, and is represented by the Washington Federation of State Employees (WFSE). The Legal Office Assistant position is a great place to begin your career in the legal field at the AGO. In a legal setting and under close supervision, this position independently performs a variety of general clerical tasks and basic technical legal assignments.

Requirements

High School diploma or equivalent and two years of clerical experience including a minimum of six months of experience in a legal office environment.
One year of legal office experience.
A combination of two years of college education and/or relevant experience.
A two-year degree in Legal Secretary Studies, Paralegal studies or related field of study.

Nice To Haves

Incumbents assigned to a position designated as requiring dual language skills will receive a 5% Dual Language Requirement Pay stipend.

Responsibilities

Monitor electronic mailboxes per division protocols and policies.
Open, process, and route all incoming mail and legal messenger deliveries and mail.
Cover front desk duties, such as answering phone calls, helping the public, scheduling conference rooms, handling large print projects, etc.
Log, prepare, and maintain record of invoices.
Cleans state fleet vehicles to ensure they remain safe, clean, and ready for agency use.
Arrange usage and maintenance of Division’s state vehicle fleet.
Manage the Division’s conference rooms, including but not limited to, scheduling use of the rooms, setting up rooms, cleaning rooms, and providing basic technical troubleshooting for technology in the rooms.
Performs routine cleaning and maintenance of kitchen and lunchroom areas, workrooms, the General Services (GSE) production and reception areas, including scheduled weekly cleaning as well as pre/post-meeting and pre/post-event cleanup.
Maintain the Division’s project rooms, including but not limited to, restocking supplies, ensuring a clean workspace, refilling printers, and changing printer toner.
Completes assigned projects, such as large print jobs, exhibit organization, or other various projects.
Maintains the Division’s inventory and orders new supplies.
Participates in office operations and committee activities by serving on safety and other workplace committees; assists with planning, setup, support, and breakdown of agency meetings and special events; and participates in emergency drills, exercises, and other office preparedness activities.
Deliver documents to Pierce and Kitsap County courthouses.

Benefits

Medical/Dental/Vision for employees & dependent(s)
Vacation, Sick, and Other Leave
11 Paid Holidays per year
Public Employees Retirement System (PERS) plans
Life Insurance
Dependent Care Assistance
Flexible Spending Accounts
Public Service Loan Forgiveness
Tuition Waiver
Deferred Compensation
Employee Recognition Leave
Flexible schedules
part-time/hybrid telework options
A Wellness Program
an Infants in the Workplace Program
the Employee Assistance Program, which provides counseling, webinar, and other cost-free support resources
Numerous employee-driven affinity groups to foster community and connection, including Bereavement, Elder Care, Parenting, POC, LGBTQ+, Veterans and more.