Legal Office Assistant (non-permanent) | Ecology Division | Olympia
About The Position
The Attorney General’s Office is recruiting for a non-permanent full time Legal Office Assistant in the Ecology Division. This position is expected to last approximately 9 months and is located in Olympia, Washington. The role is represented by the Washington Federation of State Employees (WFSE). The AGO provides a workplace that is understanding of work-life balance and promotes advancement by offering a wide variety of professional development and growth opportunities. The Ecology Division of the Attorney General's Office is comprised of 30 attorneys and 12 professional staff. The division represents the Department of Ecology, Puget Sound Partnership, State Conservation Commission, Pollution Liability Insurance Agency, and the Energy Facility Site Evaluation Council. The division works to resolve environmental problems and disputes using a variety of legal tools, including negotiation, multi-party mediation and litigation, when necessary. Division attorneys provide advice on a broad spectrum of matters, including permitting, legislation, rulemaking, and enforcement. The division's practice includes hearings before administrative boards, as well as trials and appeals before state and federal courts. The work is interesting and varied, and includes some high profile and long running cases. The ideal temporary Legal Office Assistant candidate would enjoy fast-paced work in a collegial team atmosphere.
Requirements
- Option 1: High School diploma or equivalent and two years of clerical experience including a minimum of six months of experience in a legal office environment.
- Option 2: One year of legal office experience.
- Option 3: A combination of two years of college education and/or relevant experience.
- Option 4: A two-year degree in Legal Secretary Studies, Paralegal studies or related field of study.
- Strong attention to detail and critical thinking skills with a solutions-oriented focus is essential for this position.
- Familiarity with the MS Office Suite and Adobe Acrobat software is also desirable.
Responsibilities
- Processes all incoming mail, independently identifying where to save documents using the division’s file naming conventions, and then distributes mail to appropriate staff.
- Responsible for opening all new matters, and handles closing and archiving of closed matters.
- Independently drafts new case opening documents using established templates.
- Responsible for arranging travel and processing travel reimbursements.
- Prepares outgoing mail.
- Updates division staffing lists.
- Assists with processing invoices for payment.
- Orders and tracks equipment and supplies for the division.
- Provides essential support to all members of the division, including professional staff and attorneys.
Benefits
- Medical/Dental/Vision for employees & dependent(s)
- Vacation, Sick, and Other Leave
- 11 Paid Holidays per year
- Public Employees Retirement System (PERS) plans
- Life Insurance
- Dependent Care Assistance
- Flexible Spending Accounts
- Public Service Loan Forgiveness
- Tuition Waiver
- Deferred Compensation
- Employee Recognition Leave
- Flexible schedules
- Part-time/hybrid telework options
- A Wellness Program
- An Infants in the Workplace Program
- The Employee Assistance Program, which provides counseling, webinar, and other cost-free support resources
- Numerous employee-driven affinity groups to foster community and connection, including Bereavement, Elder Care, Parenting, POC, LGBTQ+, Veterans and more.
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
Education Level
High school or GED
