Legal Office Assistant

Ozaukee County•Port Washington, WI

4d•$25 - $27•Onsite

About The Position

The Legal Office Assistant provides discovery reports to appropriate parties according to office policy and Wisconsin Statutes. Accepts new referrals and reports from law enforcement with utmost accuracy. Provides defense attorneys invoices and instructions for how to obtain discovery. Expedites and enters new custody referrals on a daily basis. Provides criminal complaints to appropriate parties for warrant return hearings. Runs driving records for appropriate custody hearings. Tracks and accepts weekly OWI referrals and maintains calendar for weekly OWI intake court. Answers phones for the office. Provides information services to visitors, defendants, defense attorneys, probation agents and police agencies. Provides report information for Probation agents for Presentence Investigations. Drafts and prepares letters, receipts fee payments, disperses interoffice mail and court documents, maintains open files and records organization. Processes evidence release forms to law enforcement and maintains selected office equipment. Orders forms as necessary. Interprets and processes no issue letters and ordinance violations and determines if a letter needs to be generated and sent to the Clerk of Courts office to release bail money.

Requirements

High school diploma or equivalent.
Knowledge of court procedures, practices, and legal terminology.
Practical computer experience.
Experience working with databases and document processing will be weighted favorably, including any relevant work with file sharing systems.
Knowledge of modern office equipment; knowledge of spelling, punctuation, and grammar; skill in word processing, data entry, and editing documents; oral and written communication skills.
Ability to work independently.
Ability to perform difficult and varied tasks.
Be very detail oriented.
Prolonged periods of sitting and working on a computer.
May experience frequent periods of standing, walking, pushing, and/or pulling.
Ability to lift 25 pounds.

Nice To Haves

Two years of experience preferred in a legal office setting or further education in the legal field.
Familiarity with the criminal justice system would be helpful.

Responsibilities

Provides discovery reports to appropriate parties according to office policy and Wisconsin Statutes.
Accepts new referrals and reports from law enforcement with utmost accuracy.
Provides defense attorneys invoices and instructions for how to obtain discovery.
Expedites and enters new custody referrals on a daily basis.
Provides criminal complaints to appropriate parties for warrant return hearings.
Runs driving records for appropriate custody hearings.
Tracks and accepts weekly OWI referrals and maintains calendar for weekly OWI intake court.
Answers phones for the office.
Provides information services to visitors, defendants, defense attorneys, probation agents and police agencies.
Provides report information for Probation agents for Presentence Investigations.
Drafts and prepares letters, receipts fee payments, disperses interoffice mail and court documents, maintains open files and records organization.
Processes evidence release forms to law enforcement and maintains selected office equipment.
Orders forms as necessary.
Interprets and processes no issue letters and ordinance violations and determines if a letter needs to be generated and sent to the Clerk of Courts office to release bail money.
Accepts discovery payments and provides reports and electronic media to appropriate parties according to office policy and Wisconsin Statues.
Receives, reviews and processes requests for charges.
Engages with and professionally encounters all manner of contacts in an extremely high volume position.
Provides information to general public, Attorney’s, Law enforcement agencies, Probation agents.
Processes payment for discovery materials, Deferred Prosecution Agreement, Diversion and Restitution payments.
Interprets and processes a letter of no issue of criminal charges, sends letter to Clerk of Courts office for return of bail money.
Maintains copier, orders certain forms and office supplies, letters, memos, maintains open files, processes evidence release forms.
Checks availability of District Attorney’s and schedules on appropriate date and time.
Multitasking and covering other support staff in their absence.