Legal Office Assistant

State of Washington•Thurston County – Olympia, WA

4d•Hybrid

About The Position

The Board of Industrial Insurance Appeals (BIIA) is offering a challenging and rewarding opportunity for the right individual to make a difference by serving the State of Washington. Our people are our most valuable resource: energetic, innovative thinkers who care equally about producing quality work and developing a culture that is great for all our employees. The BIIA is a medium-sized state agency under the administration of three full-time Board Members. It is independent from the Department of Labor and Industries (L&I). The BIIA hears appeals from decisions made by L&I in several areas. The three principal types of appeals are: Industrial insurance (workers' compensation). Safety citations under the Washington Industrial Safety and Health Act (WISHA). Employer Premiums (Tax Assessment and Classification). The BIIA is a great place to work! You can read employee testimonials on our website at http://www.biia.wa.gov/Jobs.html .

Requirements

High School graduation or GED and two (2) years of clerical or administrative experience.
High School graduation or GED and one (1) year of legal office experience.
An AA degree or higher and one (1) year of clerical or administrative experience.
Ability to operate standard office equipment, including scanners, copiers, and computers.
Strong verbal and written communication skills.
Exceptional keyboarding skills.
Ability to perform research.
Ability to assist customers regarding inquiries, complaints, or problems.
Ability to multitask, prioritize workload, and effectively manage time.
Ability to lift boxes and push a cart that may become heavy and cumbersome

Nice To Haves

Detail-oriented, efficient, and organized.
General office experience.

Responsibilities

Independently processing incoming electronic documents; opening and reviewing incoming documents from the electronic portal for legal significance and routing to the appropriate docket file and recipient.
Independently processing incoming and outgoing agency faxes.
Receiving all mail.
Date-stamping documents and scanning mail for processing through the portal if necessary.
Assist in reviewing and processing documents for public disclosure requests. This includes reviewing documents to identify responsive records; unbinding, collating, and preparing documents for scanning or digital reproduction; scanning and converting paper records into digital files; reassembling and rebinding documents in their original order and condition after scanning; and reporting issues such as missing or damaged documents.

Benefits

medical
dental
life insurance
long-term disability
retirement
deferred compensation
flexible spending account
dependent care assistance
paid time off (sick leave, vacation leave, personal holiday, personal leave day)
11 paid holidays
Employee Assistance Program
Tuition Reimbursement