Legal Leasing Assistant

POP MART•Los Angeles, CA

43d•$70,000 - $80,000•Onsite

About The Position

POP MART is looking for an organized, detail-oriented Legal Leasing Assistant to support our Real Estate team and legal leasing operations. This role will play an important part in keeping lease documents, contracts, approvals, and store-opening documentation organized and moving through the appropriate processes. The ideal candidate is highly organized, comfortable managing multiple priorities, and meticulous when working with documents and deadlines. Previous experience in real estate, leasing, contracts, or a legal environment is helpful but not required. We follow an office policy with an expectation of five days per week working onsite. Being together in person helps us collaborate, stay connected, and build a strong team culture. At POP MART, we foster a high-trust environment and trust our employees to make decisions that support both the team and the business.

Requirements

2+ years of experience in an administrative, office, legal assistant, real estate, leasing, or similar support role.
Strong organizational skills with exceptional attention to detail and accuracy.
Ability to manage multiple documents, deadlines, and priorities simultaneously in a fast-paced environment.
Proficiency with Microsoft Office, particularly Word and Excel.
Experience working with PDFs and electronic document management.
Strong written and verbal communication skills.
Ability to work effectively with multiple stakeholders and follow up proactively to keep projects moving.

Nice To Haves

Familiarity with DocuSign, contract routing, redlines, or document comparison tools is preferred.
Experience within commercial real estate, retail leasing, property management, or a legal environment is a plus but not required.

Responsibilities

Maintain and update daily leasing pipeline spreadsheets, contract trackers, and status reports for active store deals and agreements.
Prepare finalized lease and contract execution packages and coordinate signature routing to internal executives, landlords, and other stakeholders.
Manage electronic signature processes through DocuSign or similar platforms, ensuring documents are completed and properly tracked.
Organize, maintain, and archive executed leases, amendments, legal notices, and related documentation within electronic filing systems.
Distribute finalized contracts and lease documentation to appropriate internal partners, including Finance, Accounting, Retail Operations, Real Estate, and other cross-functional teams.
Support document review processes by formatting documents, proofreading information, and assisting with redlines and document comparisons.
Track outstanding documents, signatures, approvals, and deadlines and proactively follow up with stakeholders to keep transactions moving.
Maintain accurate and up-to-date records to ensure the team has clear visibility into the status of active agreements.
Coordinate meetings, organize materials, and provide general administrative support to the Real Estate and leasing teams.
Partner with internal teams to support POP MART’s continued retail expansion across North America.