Legal Financial Operations & Trust Accounting Specialist
About The Position
HireNow Staffing is actively recruiting a Legal Financial Operations & Trust Accounting Specialist to join one of our valued client partners. This full-time opportunity is ideal for an experienced accounting professional with a proven background supporting insurance defense or litigation-focused law firms. The successful candidate will oversee day-to-day financial operations, legal billing, trust accounting, financial reporting, and strategic financial support while partnering closely with firm leadership. This position requires an accounting professional who combines exceptional analytical abilities with a thorough understanding of legal accounting practices, financial controls, escrow management, and operational excellence. Candidates must demonstrate leadership, accuracy, discretion, and the ability to manage multiple priorities within a deadline-driven legal environment.
Requirements
- Bachelor's degree in accounting, Finance, or a closely related discipline.
- Minimum five years of accounting experience within an insurance defense law firm is required.
- Advanced proficiency with QuickBooks.
- Working knowledge of Clio Manage.
- Strong understanding of Generally Accepted Accounting Principles (GAAP).
- Experience managing legal billing, escrow accounting, trust accounting, accounts payable, and accounts receivable.
- Strong financial reporting and analytical skills.
- Excellent organizational, communication, and leadership abilities.
- Advanced Microsoft Office proficiency, including Excel.
- Must currently reside within the United States.
- U.S. citizens only.
Nice To Haves
- Experience supervising accounting or billing personnel.
- Strong background in financial planning, budgeting, and operational analysis.
- Experience supporting law firm leadership with strategic financial reporting.
- Knowledge of legal timekeeping, attorney billing, and client trust accounting.
- Payroll administration experience.
- CPA designation or CPA candidacy is preferred but not required.
- Stable employment history demonstrating continued professional growth and increasing financial responsibility.
Responsibilities
- Manage the firm's day-to-day accounting operations, ensuring accuracy and regulatory compliance.
- Prepare and analyze financial statements, general ledger reports, attorney productivity reports, and operational financial summaries.
- Coordinate monthly, quarterly, and annual financial close activities.
- Reconcile operating accounts, trust accounts, and escrow accounts.
- Oversee legal billing operations while supporting billing accuracy and workflow improvements.
- Manage accounts payable, accounts receivable, vendor payments, and client collections.
- Partner with attorneys and firm leadership regarding billing practices, financial reporting, and operational planning.
- Support payroll coordination, bonus reporting, budgeting, and cash flow analysis.
- Maintain financial records in accordance with GAAP and internal accounting controls.
- Identify opportunities to improve financial processes, reporting efficiency, and operational performance.
Benefits
- Comprehensive medical, vision, and life insurance
- 401(k) with employer match available after one month
- generous paid time off
- bonus eligibility
- professional development opportunities
- additional employer-sponsored benefits
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What This Job Offers
Job Type
Full-time
Career Level
Mid Level
