Legal Filing Specialist

New Frontier Immigration Law•Glendale, AZ

2d•Onsite

About The Position

Join the New Frontier Immigration Law team and help change the lives of 1 million undocumented immigrants in the USA. Our mid-sized law firm in Phoenix, AZ is committed to humanitarian-based immigration and finding innovative solutions for seemingly impossible problems. Are you ready to join one of the fastest-growing law firms in the US, where incredible opportunities await? Here, we don’t just offer a job: we provide an environment that challenges you to become the best version of yourself.

Requirements

2–4 years of immigration paralegal or legal support experience with direct exposure to packet preparation and filing review required.
Demonstrated knowledge of USCIS and EOIR filing requirements, including form instructions, filing fees, evidence standards, and RFE implications.
Familiarity with common immigration form types including but not limited to I-485, I-130, I-589, and EOIR filings; ability to identify incorrect form versions or missing components.
Meticulous attention to detail with a high degree of accuracy in document handling, review, and assembly.
Strong organizational skills with the ability to manage multiple filings simultaneously in a deadline-driven environment.
Effective written and verbal communication skills with the ability to collaborate across legal and administrative teams.
Proficiency in Microsoft Office Suite; experience with Filevine or similar legal case management systems preferred.
Ability to maintain strict confidentiality and exercise sound professional discretion.
Must be available to work in-office at the Glendale, AZ location.

Nice To Haves

Experience with Filevine or similar legal case management systems

Responsibilities

End-to-end preparation, quality review, processing, and mailing of immigration filing packets.
Serve as the subject matter resource on immigration form requirements and filing compliance.
Function as a critical quality control checkpoint before filings are submitted to USCIS or EOIR.
Apply working knowledge of immigration forms, evidence standards, and filing requirements to identify deficiencies and ensure every packet that leaves the office is accurate, complete, and submission ready.
Work in close coordination with the legal team.
Print client filings in preparation for assembly.
Pull required client documents housed at the Glendale office.
Pull attorney signature forms associated with each filing.
Assemble complete filing packets using client documents and attorney signature forms.
Print photos and credit card authorization forms as required.
Assemble final filings with prongs in preparation for outbound mail.
Review each filing for accuracy and completeness prior to submission, including checking for missing pages, misprints, incorrect form versions, outdated editions, and assembly errors.
Apply working knowledge of USCIS and EOIR filing requirements, form instructions, filing fees, and evidence standards to identify potential deficiencies, incomplete evidence, or form errors that could result in rejection or RFE.
Serve as the point of escalation for filing questions from support staff prior to legal team review.
Communicate with the legal team to report and coordinate resolution of any identified corrections prior to mailing.
Coordinate with the paralegal team and designated translation team member to obtain all required signatures prior to mailing.
Create accurate shipping and filing labels for each packet.
Scan completed filings with labels for firm records.
Upload scanned filings to the appropriate client case in the firm's case management system and record the associated tracking number.
Mail completed filings in accordance with firm standards and established deadlines.
Maintain confidentiality of all client documents and sensitive information in accordance with firm policies.
Perform other duties as assigned by the supervisor or manager.