V101-Legal Executive Assistant
About The Position
This role is designed for a highly organized and proactive Administrative Assistant who thrives in a fast paced legal environment and enjoys bringing structure and clarity to complex workflows. In this position, you will play a critical role in keeping legal calendars accurate, case information current, and documentation flowing smoothly between attorneys, clients, and courts. Your daily work will directly support attorneys by ensuring deadlines are met, filings are properly handled, and communication stays consistent and timely. Success in this role requires someone who learns quickly, takes ownership of processes, and approaches details with care and precision. If you enjoy problem solving, improving systems, and being a trusted operational partner, this role offers meaningful impact and long term growth with Job Duck.
Requirements
- Full time position supporting a legal team
- Time zone alignment required with Pacific Standard Time
- Office hours are Monday through Friday from 9:00 AM to 6:00 PM PST
- VPN access required
- Training provided by internal team members and supported by training videos
- Daily, weekly, monthly, and quarterly check ins with the team
- Clio for case management and calendaring
- HubSpot CRM
- RingCentral VoIP
- Microsoft Outlook and Teams for email and communication
- Zoom for virtual meetings
- Court docket and court website systems
- English language proficiency
Responsibilities
- Update case statuses based on docket activity and internal communications
- Maintain and update Proofs of Service notes and service lists
- Prepare draft legal filings using templates and minute orders once trained
- Submit filings for attorney review, file with the court, serve opposing counsel, and circulate to clients
- Maintain and manage all legal calendars to ensure accuracy with court dockets
- Manage Zoom integrations and schedule virtual meetings for attorneys and staff
- Schedule LASC Connect Call reservations for upcoming hearings
- Create and manage contacts and matters within Clio
- Cover intake calls when primary intake staff is unavailable
- Circulate weekly reports of upcoming hearings, depositions, and active cases
- Rename, date, upload, and organize documents according to internal filing standards
- Monitor court websites regularly and calendar all hearings, trials, depositions, and deadlines
- Ensure Clio calendars remain synchronized with Outlook and remove incorrect floating entries
- Draft Proofs of Service for applicable matters
- Circulate all incoming and outgoing correspondence to clients and internal team members
- Update and maintain the case and trial list, including matter status changes
Stand Out From the Crowd
Upload your resume and get instant feedback on how well it matches this job.
What This Job Offers
Job Type
Full-time
Career Level
Entry Level
Education Level
No Education Listed
