Legal Executive Assistant (Practice Group Center - Corporate & Tax)

Fried Frank Business Services Opportunities•New York, NY

11d•$55,000 - $85,000•Onsite

About The Position

Fried Frank is a law firm with a community of 800 lawyers and 500 business services professionals across multiple international locations. They advise leading corporations, investment funds, and financial institutions on significant M&A, securities, regulatory matters, real estate, and litigation. The firm's culture is built on core values of excellence, integrity, and collaboration, aiming to foster continuous learning, mentorship, and professional growth. They are committed to pro bono service and social justice, with an inclusive talent strategy focused on creating a workplace where everyone can thrive. Business services professionals are considered integral to the firm's success, driving innovation and client service. The firm offers competitive compensation and a comprehensive benefits package, including medical coverage, retirement plans, and wellness initiatives.

Requirements

High school diploma required.
At least four (4) years of experience in a similar position in a legal or corporate environment is required.
Proven people management skills.
Displays a high degree of integrity.
Excellent customer service skills; team player.
Effective impartial management style with strong verbal and written communication skills.
Must be resourceful, organized, and proactive in a fast-paced environment.
Excellent attention to detail.
Excellent judgment and effective decision-making skills.
Ability to work independently with tight deadlines.
Ability to maintain the highest level of confidentiality.
Calm and effective under pressure.
Knowledge of relevant Firm software programs (i.e., Microsoft Office suite, Emburse (Chrome River), Intapp, Webex, Zoom, LoopUp, InterAction, 3E, Litera Compare, Tungsten Power PDF), with the ability to learn new software and operating systems.

Nice To Haves

College or business school preferred.

Responsibilities

Provide dedicated administrative support to the FFHSJ Corporate & Tax Practice Group Center (PGC) attorneys on a designated schedule.
Collaborate with other Legal Executive Assistants (LEAs) and Business Services staff to ensure all attorneys in the PGC/cluster are properly supported.
Manage calendars, including meetings, appointments, filing deadlines, and client-related activities.
Provide telephone support to attorneys by screening calls and relaying messages.
Coordinate travel arrangements (ground, rail, and air) and prepare itineraries.
Enter attorney time using InTapp before the weekly deadline, ensuring compliance with Firm policies and procedures, and monitoring/moving time attributed to matters held in suspense.
Submit attorney expenses and invoices through Emburse (Chrome River), including travel expense reports and disbursement requests.
Process legal documents and general correspondence, including making revisions and preparing comparisons. May draft basic documents for attorney review.
Proofread materials for formatting, spelling, and grammar.
Assist with client billing, including preparing billing correspondence and editing bills and computations.
Monitor, review, and route incoming mail, delivering mail to offices and flagging urgent matters.
Schedule in-person conference room meetings and arrange refreshments, meals, and audio/visual equipment.
Schedule virtual meetings via Microsoft Teams and other Firm software.
Coordinate package deliveries with the Mail Room and document preparation with the Document Processing Center and Duplicating department.
Request visitor clearance with Lobby Security.
Monitor and manage Bar/CLE credits and dues.
Enter activities and maintain/update contact names and addresses in InterAction/Outlook; maintain players and distribution lists.
Coordinate file management with the Records Department by handling the removal and storage of physical and electronic client files.
Prepare conflicts checks and prepare New Matter forms, Engagement Letters, etc.
Perform occasional personal work for attorneys.