Legal Executive Assistant
About The Position
Ballard Spahr is seeking an experienced Legal Executive Assistant to provide high-level administrative and operational support to a Litigation Partner and related litigation team. This role serves as a key point of contact for clients, attorneys, court personnel, and firm staff while managing complex schedules, litigation-related activities, travel coordination, and critical case support functions. The ideal candidate is highly organized, proactive, detail-oriented, and thrives in a fast-paced legal environment. This full-time position offers an initial in-office work schedule, with the opportunity to transition to a hybrid arrangement over time.
Requirements
- Bachelor’s degree or an equivalent combination of education and experience.
- Minimum 5 years of experience as an executive administrative assistant, legal executive assistant, legal assistant, or in a comparable professional support role.
- Experience supporting a litigation practice is required.
- Strong calendar management, scheduling, and project coordination skills.
- Demonstrated ability to manage multiple priorities and work effectively under pressure.
- Proficiency with Microsoft Office Suite and legal technology platforms.
Nice To Haves
- Law firm or legal industry experience preferred.
Responsibilities
- Manage a Litigation Partner's complex calendar, including court appearances, depositions, mediations, arbitrations, trials, and client meetings.
- Coordinate travel arrangements, meeting logistics, and expense reporting.
- Monitor litigation schedules, court deadlines, discovery obligations, and other critical case milestones.
- Organize and maintain litigation files, pleadings, correspondence, and case-related documents.
- Coordinate trial, hearing, deposition, and mediation logistics, including travel, exhibits, courtroom technology, and vendor management.
- Serve as a liaison between attorneys, clients, courts, opposing counsel, vendors, and internal departments.
- Support business development initiatives, client events, CLE programs, and special projects.
- Assist with client intake, conflict checks, billing support, and other administrative processes.
Benefits
- Professional Development
- Inclusion through Business Resource Groups
- Excellent benefits package
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What This Job Offers
Job Type
Full-time
Career Level
Mid Level
