Executive Assistant - Legal

Fluor•Dallas, TX

12d•$51,000 - $89,000

About The Position

The purpose of this position is to perform the essential job duties and functions listed below with the overall objective of consistently providing top-quality, non-technical administrative support and to maintain high standards of excellence, while ensuring solid customer relationships.

Requirements

A combination of education and directly related experience equal to seven (7) years; some locations may have additional or different qualifications in order to comply with local requirements
Ability to communicate effectively with audiences that include but are not limited to management, coworkers, clients, vendors, contractors, and visitors
Job related technical knowledge necessary to complete the job
Ability to attend to detail and work in a time-conscious and time-effective manner
Must be authorized to work in the country where the position is located.

Nice To Haves

High School Diploma or equivalent appropriate General Certificates of Secondary Education or global equivalent preferred
Two (2) years of Fluor experience
Expert computer and software skills to include the use of word processing and email as well as the expert use of spreadsheets and electronic presentations
Proficient in use of Fluor specialized software
Strong interpersonal and communication skills, both oral and written
Strong organizational skills

Responsibilities

Work under direct supervision and perform a variety of clearly defined tasks and administrative functions, including written and verbal communication
Administer and maintain highly confidential and specialized information utilizing an in-depth understanding of organizational policies, procedures, and operations
Perform administrative duties to include phone coverage, meeting coordination (including catering, teleconferences and video conferences), report preparation, presentations, composing correspondence for signature, expense reports, etc.
Coordinate global travel arrangements for maximum cost effectiveness to include processing visa applications and adhering to security travel advisories
Schedule appointments and coordinates department's or manager's interface with other company organizations, clients, and external groups
Other duties as assigned
Mentor and train subordinates assigned to designated area
Participate in department meetings, training, and functions
Serve as a Company representative to external clients
Participate in Fluor University® for training and career development
Contribute to and promote the use of Fluor’s knowledge management portals and communities