Legal Entity Management – Vice President
About The Position
Blue Owl is seeking a Vice President to join the Legal team to lead the firm’s Legal Entity Management function. This is an exciting opportunity to own the Fund and Legal Entity governance framework, and to work closely with the firm’s senior-most leaders to design the entity management process and governance standards. This role is responsible for ensuring legal entities are tracked and maintained accurately in GEMS and in compliance with global regulatory requirements. The successful candidate will support Blue Owl’s entity management process across internal and external stakeholders, including but not limited to service providers, Blue Owl Compliance, Legal, Finance, Tax and Accounting teams. The candidate will also help ensure internal/external parties are informed of, and complete on time, their respective responsibilities to secure completeness of entity workflows and profiles within the Global Entity Management System (GEMS).
Requirements
- BS/BA in Business, Finance, Accounting, Law, Information Systems, or a related field.
- 7-10 years of relevant legal entity management experience, corporate secretaries experience, internal audit or alternative advisory/accounting consulting experience.
- Proficiency in Microsoft Excel, including advanced functions, data manipulation, and working with large datasets.
- Familiarity with data governance concepts, including data quality standards, validation rules, and control frameworks.
- Experience supporting documentation of processes, procedures, and audit trails for operational workflows.
- Ability to work within structured data environments and enterprise systems to maintain and update entity records.
- Strong organizational skills with the ability to manage multiple tasks, deadlines, and stakeholder requests concurrently.
- Demonstrated ability to follow and execute standardized processes in a controlled, audit-oriented environment.
- Analytical mindset with the ability to identify discrepancies, investigate issues, and resolve data exceptions.
- Excellent verbal and written communication skills.
- Project management skills.
- Work independently and capable of taking on tasks or deliverables through conclusion.
- Impeccable organizational and attention to detail skills.
- Skills with applications, but not limited to Microsoft Office, Excel, Power Point, Monday.com and/or other systems.
Responsibilities
- Define and enforce data governance standards, validation rules, and source-of-truth frameworks to ensure consistency and integrity of entity data across the organization.
- Design, implement, and maintain controlled, auditable workflows across the entity lifecycle—including formations, amendments, approvals, and dissolutions—ensuring processes are documented, traceable, and aligned with internal control requirements (including SOX and other audit standards).
- Working with various stakeholders, review, monitor, and maintain firm-wide entities within GEMS, leveraging systems and tools such as Box, Monday.com, Microsoft Excel, and Power BI.
- Oversee end-to-end entity management processes, identifying and escalating breaks to management as needed.
- Perform reconciliations of entity data across systems (including front-end intake forms and GEMS) and stakeholders, investigating and resolving discrepancies and exceptions.
- Develop and implement legal entity data governance frameworks, including standardized processes, controls, and operating procedures.
- Drive continuous improvement initiatives to enhance data quality and process efficiency across entity management processes.
- In coordination with internal and external technologists, identify and implement system updates (e.g., new fields), including overseeing user acceptance testing and documentation across workflows.
- Collaborate with key stakeholders—including external counsel, service providers, registered agents, and internal teams (Accounting, Compliance, Deal teams, Finance, Legal, Tax)—to obtain and provide relevant entity data.
- Perform completeness checks of key entity data points.
- Track and monitor organizational chart updates across all investment platforms in coordination with internal and external stakeholders.
- Operate in an agile manner to support ad hoc requests and deliverables.
Benefits
- Employees may be eligible for a discretionary bonus, based on factors such as individual and team performance.
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What This Job Offers
Job Type
Full-time
Career Level
Manager
