Legal Department Executive Assistant - Onsite

Genesis10 • Akron, OH

2d • Onsite

About The Position

This role provides high-level administrative and operational support to the legal team, including senior leadership. The ideal candidate will help drive organizational effectiveness through continuous improvement, operational excellence, and professional communication. This position manages team schedules, coordinates meetings and travel, prepares business materials, and handles confidential information with discretion in a fast-paced environment.

Requirements

• Minimum of 10+ years of administrative or executive support experience, including support of senior leadership or C-suite executives
• Advanced proficiency in Microsoft Office Suite
• Exceptional organizational skills with strong attention to detail and accuracy
• Excellent verbal, written, and interpersonal communication skills
• Ability to manage multiple priorities, meet deadlines, and perform effectively under pressure
• Proven ability to work independently while collaborating effectively across teams
• Strong customer service mindset and relationship-building skills
• Ability to maintain confidentiality and exercise sound judgment in handling sensitive information
• Demonstrated problem-solving skills, initiative, and commitment to continuous improvement
• Professional presence and confidence interacting with executives, Board members, and external partners

Nice To Haves

• Integrity and ethical conduct
• Accountability and ownership
• Collaboration and teamwork
• Proactive and forward-thinking mindset
• Adaptability and flexibility
• Professionalism and discretion
• Strong customer focus
• Multitasking and prioritization

Responsibilities

• Manage complex calendars, scheduling, and meeting coordination
• Coordinate travel arrangements, expense reporting, and other related administrative activities
• Prepare and file regulatory and legal documents across multiple jurisdictions
• Prepare, edit, and format presentations, reports, correspondence, and other business documents
• Support meeting planning and execution, including logistics, agendas, materials, and follow-up actions
• Screen, distribute, and prioritize communications, mail, and information requests
• Collaborate with outside counsel, ensuring accuracy throughout invoice review and matter management processes
• Order office supplies, manage facility requests, and support new hire onboarding
• Partner effectively with other administrative professionals and business stakeholders
• Anticipate executive needs, identify priorities, and proactively resolve issues
• Support special projects and additional responsibilities as assigned
• Recommend and implement process improvements to enhance efficiency and effectiveness

Benefits

• Access to hundreds of clients, most who have been working with Genesis10 for 5-20+ years
• The opportunity to have a career-home in Genesis10; many of our consultants have been working exclusively with Genesis10 for years
• Access to an experienced, caring recruiting team (more than 7 years of experience, on average)
• Behavioral Health Platform
• Medical, Dental, Vision
• Health Savings Account
• Voluntary Hospital Indemnity (Critical Illness & Accident)
• Voluntary Term Life Insurance
• 401K
• Sick Pay (for applicable states/municipalities)
• Commuter Benefits (Dallas, NYC, SF, and Illinois)

What This Job Offers

• Job Type: Full-time
• Career Level: Executive
• Education Level: No Education Listed