Legal & Compliance Coordinator

Yingst Building Group, LLC•Lower Paxton Township, PA

5d•Onsite

About The Position

Join Yingst Building Group and play an important role in keeping the legal, real estate, and compliance side of our growing business organized and moving forward. Yingst Building Group is looking for a highly organized, detail-oriented Legal & Compliance Coordinator to join our team. This position supports a wide variety of legal and compliance activities across our homebuilding, remodeling, real estate, and corporate operations. This is a great opportunity for someone with legal assistant, paralegal, real estate, compliance, insurance, or administrative experience who enjoys managing details, keeping projects on track, and working across different areas of a business. The Legal & Compliance Coordinator reports to the Compliance Manager and will assist with real estate transactions, corporate records, legal documents, insurance and vendor compliance, HOA administration, and other compliance-related responsibilities.

Requirements

Strong organizational and time-management skills
Excellent attention to detail
Ability to manage multiple priorities and deadlines
Strong written and verbal communication skills
Dependable follow-through and problem-solving skills
Ability to work independently while collaborating effectively with others
Professional judgment when handling confidential information
Proficiency with Microsoft Word, Excel, Outlook, and Microsoft Office
Ability to learn and work within Company software and systems

Nice To Haves

Legal assistant or paralegal work
Legal, compliance, real estate, construction, insurance, or corporate administration
Paralegal studies or completion of a paralegal certificate program
Real estate transactions and closing documents
Corporate filings and annual reports
Certificates of Insurance and insurance documentation
Vendor or subcontractor compliance
HOA administration
Pennsylvania real estate or construction practices

Responsibilities

Assist with lot purchases, real estate acquisitions, and closings
Prepare, organize, and track real estate documents
Coordinate signatures and document delivery
Track deadlines, contingencies, approvals, and closing requirements
Maintain Agreements of Sale, amendments, and related transaction documents
Summarize agreements and track important contractual dates and obligations
Maintain records for Yingst Building Group and affiliated entities
Prepare and file annual reports and other required state filings
Assist with the formation and ongoing maintenance of corporate entities
Maintain corporate consents, resolutions, operating agreements, and related records
Obtain and track signatures and fully executed documents
Maintain organized electronic legal and compliance files
Track contract deadlines, renewals, notices, and other obligations
Assist with legal and compliance research as needed
Communicate with insurance brokers regarding coverage and policy updates
Maintain insurance policies, certificates, and related documentation
Review vendor and subcontractor Certificates of Insurance (COIs) and other required compliance documents
Identify missing, expired, or non-compliant documentation
Follow up with vendors and subcontractors to resolve outstanding compliance items
Maintain accurate records and monitor expiration dates
Upload and maintain required compliance documentation within Company systems
Maintain HOA records, packets, meeting materials, and turnover documents
Track HOA meetings, notices, deadlines, and turnover activities
Assist with HOA communications and documentation
Follow up on outstanding HOA matters
Help monitor legal, regulatory, insurance, licensing, and contractual requirements
Maintain calendars and reminders for important deadlines
Identify and escalate potential compliance issues
Support special projects involving legal, real estate, construction, insurance, and corporate matters
Handle confidential and sensitive information with professionalism and discretion