Legal & Compliance Coordinator

Marsh McLennan•Phoenix, AZ

2d•Hybrid

About The Position

We are seeking a talented individual to join our Government Human Services Consulting (GHSC) - Legal & Compliance team at Mercer, a Marsh business. This role can be based in Phoenix, Louisville, or Nashville and offers a hybrid work arrangement, requiring a minimum of three days per week in the office. As a Legal & Compliance Coordinator, you will support the Legal and Compliance function within GHSC to ensure work is accurate, traceable, and completed on time. The role is part of a cross-functional support team that partners closely with all business sectors and operational stakeholders.

Requirements

HS diploma or equivalent
3-5 years of experience in a legal administrator or coordinator role
Strong written and verbal communication skills
High-fidelity document management experience
Experience handling sensitive, highly confidential information with utmost discretion and risk awareness
Proven deadline control and attention to detail
Working knowledge of the Microsoft Office Suite (Outlook, Word, Excel, PowerPoint)

Nice To Haves

Bachelor’s degree
Audit-ready mindset

Responsibilities

Serve as the primary coordinator for subcontractor legal administration, supporting onboarding, engagement changes, renewals, and offboarding activities
Prepare, issue, track, and maintain Non-Disclosure Agreements (NDAs) and related confidentiality documentation; follow up with internal stakeholders and external parties to obtain timely execution
Thrive and be motivated by an environment that embraces AI and technology-enabled tools
Manage document version control for legal and compliance files, ensuring accurate labeling, controlled access, and retention of final, approved versions in designated repositories
Draft, assemble, and process standard legal forms and templates (e.g., acknowledgements, attestations, compliance-related forms) in alignment with internal requirements
Monitor and manage the team mailbox, triaging requests, routing items to appropriate contacts, and ensuring responses meet service-level expectations
Support compliance audit review activities, validate document completeness, and coordinate audit completeness
Track compliance obligations and key dates, maintain a centralized deadline calendar, and proactively escalate upcoming or at-risk deadlines
Maintain accurate logs and status reporting (e.g., NDA status, subcontractor documentation, audit requests, and deadlines) to support leadership visibility and governance
Partner with Legal, Compliance and business stakeholders to ensure consistent processes, adherence to policy, and continuous improvement in coordination workflows
Leverage Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) to create correspondence, trackers, reports, and presentations; use Smartsheet to manage workflows, task assignments, and deadline tracking