Legal & Compliance Administrator

IPS Nationwide•Costa Mesa, CA

10d•Hybrid

About The Position

We are seeking a highly organized and detail-oriented Legal & Compliance Administrator to join our in-house Legal & Compliance Department and provide day-to-day support to the Chief Legal & Compliance Officer. Our Company operates nationally in the event security industry, providing security services for large-scale events, entertainment and venues. This is an excellent opportunity for someone with a legal, litigation, insurance, or compliance background who wants to work directly within a corporate legal department and gain broad exposure to real-world legal and business matters.

Requirements

2+ years of experience as a paralegal, legal assistant, legal administrator, litigation assistant, insurance professional, or similar role.
Fluent Spanish and English.
Strong organizational skills and exceptional attention to detail.
Excellent communication and follow-through.
Ability to manage multiple projects and deadlines.
Proficiency with Microsoft Office, including Outlook, Teams, Word, and Excel.
Professional judgment and the ability to handle confidential information.

Nice To Haves

Litigation or claims experience.
Insurance industry or insurance administration experience.
Experience in an in-house legal department; bilingual.
Paralegal or legal education/background.
Experience in security, events, entertainment, hospitality, or a related industry preferred but not required.

Responsibilities

Provide day-to-day administrative and organizational support to the Chief Legal & Compliance Officer.
Maintain and organize legal files, records, contracts, claims, and other legal information.
Assist with tracking legal matters, deadlines, meetings, and follow-up items.
Support the Legal Department with pending and threatened litigation and claims.
Gather documents and information requested by the Legal Department and outside counsel.
Maintain insurance policies, certificates, endorsements, and related records.
Assist with obtaining certificates of insurance and other insurance information for clients, vendors, venues, and business partners.
Communicate with insurance brokers, vendors, clients, and internal departments regarding insurance documentation.
Assist with compliance projects and other legal department initiatives.
Handle confidential and sensitive information with professionalism and discretion.