Legal and Contract Compliance Administrator

Davidson Transit Organi•Nashville, TN

6d•Onsite

About The Position

This position will directly report to Chief Administrative Officer. In this role the candidate will be responsible for assisting in managing departmental compliance matters, legal documentation, regulatory filings, and administrative processes. This role works closely with multiple departments and external partners to help ensure company agreements, processes, and compliance obligations are handled accurately and efficiently. Strong organization, communication, confidentiality, and follow-through are key to success in this role.

Requirements

7-14 years’ experience working with contracts, developing legal documents, or developing compliance-related materials from either private or public industries.
Bachelor degree and Certified Paralegal or J.D. required (submit degree/certification with resume)
Experience with Contract Management software applications, Procurement, DBE/SBE Programs, HR, and federal regulations (i.e. FTA/FHWA/FAA)
Exceptional attention to detail and organizational skills
Ability to manage competing priorities
High level of integrity and confidentiality
Strong written and verbal communication skills
Ability to research and comprehend new topics and regulations
Proficiency in Microsoft Office, functional experience in dashboard analytics and AI tools
Proactive mindset with strong follow-through and accountability
Team-oriented attitude with a willingness to collaborate across departments
Advanced Computer skills (such as AI), Interpersonal and Oral and written presentation skills with high level of leadership competencies.
Successful candidate must have a verifiable work history that exhibits communication, professional growth, teamwork, and a supportive work environment.
Sitting, standing, lifting, reaching, walking, talking, writing, repetitive motion, carrying, grasping, holding, clarity of vision, speaking, listening.
Must be able to operate office equipment, including but not limited to telephone, computer, printer, copy machine, facsimile machine, and calculator.
Possess positive customer relations skills
Report to work on assigned schedule
Work with little supervision
Ability to promote positive work ethic
Establish and maintain effective working relationship with all employees
Understand and carry out detailed written or verbal instructions
Problem solving skills
Ability to prepare and deliver oral presentations
Ability to compose written documents
Maintain confidentiality
Respond to emergency situations (reporting to work early/staying late due to bad weather)
Meet required deadlines
Work under stressful situations
Solve practical training problems
Knowledge of training equipment operation

Nice To Haves

Master’s degree or Juris Doctorate (JD) is preferred.
Experience working in a Union environment is a plus.

Responsibilities

Review, coordinate, and assist with drafting legal and routine agreements, negotiation and administration of various legal and contractual agreements, including but not limited to: Memorandums of Understanding (MOUs), Non-Disclosure Agreements (NDAs), Warranty Agreements, Customer and Vendor Agreements, etc.
Support legal case tracking, attorney correspondence tracking, risk management and insurance communications and documentation management
Maintain patent and trademark records, filings, and renewals
Support product recall documentation and reporting processes
Coordinate compliance filings and tracking pertaining to regulatory matters.
Maintain accident report tracking and report to interdepartmental areas, insurance, & outside counsel, when necessary
Act as assistant custodian of records to ensure proper document retention and recordkeeping standards are properly maintained
Collaborate with internal teams to resolve compliance-related issues and assess risk management
Assist the HR, Procurement and Training administration teams with special projects and high-level administrative support.
Attend various meetings, including pre-Bid/Proposal conferences and post-award debriefings.
Prepare and organize various legal documents for upcoming internal investigations, cases and trials.
Prepare affidavits and correspondence, discussing case details with attorneys and clients and organizing different files for different legal proceedings.
Assist in the contract standardization process.
Monitor for quality assurance all aspects of contract compliance and contract management process.
Serve as a liaison between contractors, other departments, and other outside entities as required and assist in resolving conflicts between contractors and WeGo Public Transit
Prepare items for review in coordination with senior staff; support and develop of various board documents/actions for monthly meetings.
Review, approve, and negotiate requests for change orders and contract amendments.
Provide response for contract usage, budgeting, and other relevant contract information as needed for relevant departments and to satisfy legal and contractual requirements.
Train internal customers and be a change agent on policies and procedures regarding procurement, human resources and contract compliance.
Establish and maintain reporting cadence for the department.
Summarizing cases and preparing reports for CAO and outside counsel.
Conducting research, investigating facts and developing legal arguments around issues.
Organizing and archiving the documents related to completed and ongoing cases.
Keeping track of changes in legal framework and providing timely updates on changes.