Legal Clerk I/II (Merced Only)

CalHR•Merced, CA

About The Position

Under general supervision, performs specialized and responsible clerical work requiring knowledge of legal terminology and procedures. Work includes preparing, accepting, and processing legal documents; providing information and assistance to the public; and performing related duties. Legal Clerk I is the entry-level classification, with close supervision and routine document-processing tasks while learning Legal Clerk II duties and the legal terminology and processes of a department. Legal Clerk II is the journey-level classification, handling complex legal clerical work that requires knowledge of legal terminology, procedures, regulations, court procedures, or recordable documents, and exercising initiative and independent judgment within established alternatives and departmental policies. The position requires frequent use of a personal computer and modern office equipment, communication in person, in writing, and by telephone, analysis of data and procedures, and handling confidential information. Work may involve stressful conditions and multiple projects with conflicting deadlines. Physical activities include occasional standing, pushing, pulling, bending, squatting, and climbing; lifting up to 5 pounds frequently and 5 to 30 pounds occasionally; and frequent reading, close-up work, writing, eye-hand coordination, hearing, talking, decision-making, concentration, and public contact. Compensation is listed separately by classification: Legal Clerk I pays $1,630.40–$1,983.20 biweekly; Legal Clerk II pays $1,798.40–$2,188.00 biweekly. The recruitment is for Merced County. The position is not eligible for visa sponsorship.

Requirements

Legal Clerk I: Two years of clerical experience; experience involving legal terminology and court procedures is preferred.
Legal Clerk II: Three years of clerical experience, including at least one year of legal process work comparable to Legal Clerk I.
No education is required for either classification.
Knowledge of legal terminology, phraseology, procedures, common legal documents, applicable legal codes, public-access and records laws, document-indexing systems and recording statutes, business English, and modern office methods and procedures.
Ability to perform responsible legal clerical work accurately and efficiently with minimal supervision; Legal Clerk II must perform complex and difficult clerical work.
Ability to learn, interpret, and apply laws, rules, and regulations relevant to the assigned office.
Ability to analyze legal documents, identify errors, and explain necessary corrections.
Ability to make accurate arithmetic calculations, deal tactfully and courteously with the public, maintain cooperative working relationships, and follow oral and written instructions.
Ability to prepare and maintain accurate records and reports and suggest improvements.
Integrity, initiative, dependability, good judgment, cooperation, and health consistent with performing assigned duties.
Applicants must be authorized to work in the United States without visa sponsorship by the employment start date.
Applicants using education to meet minimum qualifications must attach transcripts; foreign transcripts require an evaluation indicating equivalent units.

Nice To Haves

For Legal Clerk I, clerical experience involving legal terminology and court procedures is preferred.

Responsibilities

Check and review information and documents for completeness and compliance with established regulations and procedures.
Type legal documents and process court orders, reports, correspondence, and other legal documents.
Gather, prepare, and maintain information for court use.
Prepare and microfilm allowed files and documents; box, label, and maintain filmed documents.
Enter information into a video display terminal.
Determine, collect, and record filing and service fees; record funds received, make deposits, maintain control sheets, and process billings.
Advise the public on filing procedures and forms.
Determine required notices and recipients, and prepare, send, or post notices.
Write correspondence related to legal filings and processes.
Perform financing statement searches and ensure documents are properly signed, dated, notarized, and legible.
Issue marriage licenses and passport applications, perform civil marriage ceremonies, and register notaries public.
File, record, and certify documents relating to notaries public.
Perform loyalty oaths and official appointments for County employees.
Record and post California Environmental Quality Act documents.
Maintain accurate and complete records and reports, protect confidential information, and manage multiple priority projects with conflicting deadlines.
Communicate effectively with the public and coworkers and respond appropriately to situations.