Legal Billing Specialist

Benesch Law•Columbus, OH

25d•Hybrid

About The Position

Benesch is a law firm that prides itself on exceeding expectations and building trust with both clients and employees. The firm has been recognized on Chicago and Cleveland's Top Workplaces list and Cleveland's NorthCoast 99 Top Workplaces rankings, and is among the top 150 law firms in the country. Benesch offers a hybrid schedule, career development and growth opportunities, transparent leadership, and celebrates diversity, equity, and inclusion. The firm is one of the fastest-growing in the nation, with offices in Chicago, Columbus, San Francisco, New York City, and Wilmington. This specific opening is for a Legal Billing Specialist in the Columbus office, offering work-from-home flexibility within a hybrid schedule. The role is suited for a detail-oriented problem solver with a background in legal billing, who thrives in a dynamic environment and desires a strong sense of accomplishment. The Legal Billing Specialist will manage the firm's billing process for assigned client portfolios, working with attorneys and internal/external clients to ensure accurate and timely processing of proformas/prebills.

Requirements

At least 2 years of law firm billing experience or a recent graduate with a degree in finance, accounting or mathematics.
A solid working knowledge of Excel.
Aderant or 3E experience.
Strong analytical abilities.
Solid communication and interpersonal skills.
Flexibility to ensure deadlines are consistently met.

Responsibilities

Manage the full life-cycle of the billing process for a designated portfolio of client accounts, which includes reviewing proformas/prebills and making preliminary edits; ensuring that attorneys receive, review, and return accurate proformas/prebills in a timely manner; working with attorneys and staff to finalize invoices; and submitting finalized invoices in the appropriate format.
Establish, foster, and maintain professional and collaborative relationships with attorneys, staff, and clients to provide competent account support to both attorney and client.
Coordinate successful submission of invoices electronically, including setup of electronic clients, monitoring submissions for acceptance, troubleshooting issues, communicating e-billing changes to affected parties, and confirming proactively that invoices conform to requirements.
Monitor rates, alternative fee arrangements, and billing guidelines; revalue rates as appropriate; track disbursements; monitor progress against approved budgets; and communicate with appropriate parties with respect to write-offs.
Research, analyze, and respond to identified issues and inquiries.
Communicate directly with clients as requested or as established and provide clients with requested reports or analyses related to alternative fee arrangements, special rate structures, collection arrangements, and any other administrative matter(s).
Monitor unbilled amounts, client trust accounts, accurate payment application, and unapplied funds throughout the life-cycle of assigned accounts.
Participate in continuous improvement projects.
Perform other functions and duties as assigned.