Legal Billing Coordinator

Rivkin Radler LLP•Uniondale, NY

1d•$60,000 - $80,000•Hybrid

About The Position

Because a great law firm begins with great people. At Rivkin Radler, we are always looking for professionals who share our passion for the law and commitment to total client satisfaction. Rivkin Radler has approximately 250 lawyers, with offices in Albany, N.Y.; Hackensack, N.J.; Jacksonville, F.L.; New York City; Poughkeepsie, N.Y.; and Uniondale, N.Y. The firm actively encourages equal opportunity through mentoring, training, professional development, and public service programs. Rivkin Radler LLP has an immediate full-time opening for a Legal Billing Coordinator, with a focus on e-billing, working in our Uniondale office. The ideal candidate will have at least 3 years of legal e‑billing experience, extensive knowledge of e‑billing systems, and a strong understanding of legal billing processes.

Requirements

Minimum of 3 years of legal electronic billing experience; extensive knowledge of multiple e-billing systems, client billing portals, and LEDES electronic billing files
Experience with Aderant or Elite 3E billing systems preferred
Intermediate proficiency in Microsoft Excel and Word; strong analytical skills and exceptional attention to detail
Thorough understanding of legal billing processes, workflows, and related software applications
Highly motivated, organized self-starter with the ability to prioritize workload, multitask, and work independently in a fast-paced environment
Excellent time management, interpersonal, and organizational skills
Ability to establish and maintain effective working relationships with attorneys, clients, claim representatives, vendors, and colleagues

Responsibilities

Coordinate and maintain monthly billing for assigned attorneys, executing complex bills accurately and in compliance with client guidelines
Process billing edits, write-offs, transfers, and time/expense adjustments; review time entries for correct rates and proper presentation
Use Aderant to generate LEDES files; address e-billing issues, rejections, and compliance errors to ensure timely and accurate submission through client portals
Monitor and maintain compliance with client billing guidelines; review new and updated guidelines to ensure proper setup
Coordinate with the Billing team on timekeepers, rates, budgets, and other client-required data; liaise with e-billing vendors for system maintenance and troubleshooting
Respond to attorney inquiries on invoice status, approvals, and payment delays; advise on e-billing best practices and client guidelines
Prepare and analyze reports (AR Summary, Billing History, Aged WIP) and supporting documentation for clients, attorneys, and internal teams
Support the Collections team with AR monitoring, e-bill rejections, deductions, appeals, and billing-related discrepancies
Assist with special projects and process improvement initiatives as assigned