Legal Assistant - Billing

Scrofano Law PC•Washington D.C., DC

About The Position

This is a specialized billing and office operations role at the heart of how our firm functions financially. You'll own the client billing and collections process from end to end, ensure our DC office runs smoothly day to day, and work directly with our President & Managing Attorney. If you're someone who takes pride in accuracy, understands the ethical weight of legal billing compliance, and thrives in a fast-paced environment where no two days are exactly the same, we want to hear from you.

Requirements

1–3 years of experience in a law firm billing, legal administrative, or comparable financial operations role
Clio Manage proficiency strongly preferred — or demonstrated experience with comparable legal practice management software
Experience with legal billing and collections — familiarity with trust accounting, IOLTA compliance, or flat-fee billing models is a strong plus
Google Workspace fluency — Sheets, Docs, Drive, and Calendar are central to how we operate
A bachelor's degree or equivalent experience
Exceptional attention to detail — this role carries real ethical and compliance responsibility and accuracy is non-negotiable
Someone who handles confidential financial information with discretion and doesn't need micromanaging

Nice To Haves

Familiarity with any of the following is a bonus: QuickBooks, RingCentral, Kenect, or Box

Responsibilities

Maintain and manage our benchmark billing system in Clio Manage, tracking earned benchmarks submitted weekly by attorneys and legal assistants across all three offices
Compile weekly benchmark reports in Google Sheets for President & Managing Attorney review and approval
Coordinate weekly trust-to-operating account transfers in strict compliance with DC Rules of Professional Conduct
Administer client payment plans — processing monthly card payments on the 5th, 15th, and 25th, and accurately routing each payment to the trust or operating based on real-time case status
Maintain detailed and accurate billing notes in Clio Manage, reflecting payment routing decisions on each matter
Monitor accounts receivable and drive collections follow-up on outstanding balances
Access QuickBooks as needed to print checks
Oversee day-to-day operations of the DC office, including vendor management, supply ordering via the firm's Staples account, and ensuring the office is consistently stocked and running smoothly
Manage recurring vendor payments and set up automated billing for firm services, including Pitney Bowes, LexisNexis, RingCentral, and others
Serve as the first line of resolution for vendor issues — escalating to the President & Managing Attorney only when necessary
Serve as an operational resource and point of contact for legal assistants across DC, Rockville, and Fairfax offices