Legal Billing Manager
About The Position
The Maine Legal Group is seeking a highly organized, detail-oriented Legal Billing Manager to oversee and execute the firm’s bi-monthly billing processes, including statements, trust accounting, accounts receivable, client replenishments, client communications regarding billing and collections, and financial reporting. The ideal candidate is process-focused, experienced with legal billing and trust compliance systems, comfortable working directly with clients, and demonstrates strong follow-through and negotiation skills to help optimize cash flow. Clear, demonstrable experience in these areas should be highlighted on the candidate’s resume. Payroll and overall firm operations rely on the accuracy, timeliness, and precision of this role.
Requirements
- 3+ years of AR, billing, and bookkeeping experience.
- Experience in legal billing, trust accounting, or law firm bookkeeping strongly preferred.
- Proficiency with MyCase (or Clio), LawPay, QuickBooks, and trust accounting systems preferred.
- Attention to detail in accounting software (QuickBills, IOLTA/Trust - NOTA).
- Professional communication skills and customer service experience.
- Ability to manage multiple deadlines and structured cycles.
- Advanced Excel skills.
- Reside on the East Coast, in the U.S., available to work Eastern Time business hours.
- Strong follow-through abilities and accountability.
- Comfortable coordinating with attorneys and leadership.
- Must be MAC Proficient.
Nice To Haves
- Payroll experience is a plus, with potential for responsibilities in this area.
- MBA a plus
Responsibilities
- Manage client billing operations, including onboarding clients to billing procedures and responding to billing inquiries.
- Oversee bi-monthly RFA and FFA billing cycles, ensuring accuracy across all matters.
- Monitor retainer balances against replenishment thresholds, initiate and process replenishment requests, and proactively manage payment follow-ups.
- Conduct daily reviews of case management stages in our CRM to ensure accuracy, progress, and timely action.
- Monitor and manage IOLTA/Trust & NOTA accounts, including compliant trust-to-operating transfers and adherence to trust accounting rules.
- Maintain accurate AR tracking, operating ledgers, and financial records in audit-ready condition.
- Ensure system-wide billing accuracy across MyCase, QuickBooks, LawPay, and M&T Bank’s NOTA system.
- Generate billing statements, cycle totals, financial summaries, and billable hour reports for leadership.
- Maintain professional relationships with clients to ensure timely payments and resolution of payment concerns.
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What This Job Offers
Job Type
Full-time
Career Level
Manager
Education Level
No Education Listed
