Strategic Planning Team - Legal Assistant

Glovis•Irvine, CA

22d•Onsite

About The Position

GLOVIS America, Inc. is a third-party logistics provider headquartered in Irvine, CA. Since our inception in 2002, we are committed to delivering our customer's products via truck, rail, or ocean vessel throughout the U.S., Canada, and Mexico. Glovis America makes every effort to exceed standards by providing quality service to our customers and vendors of the automotive, freight forwarding, parts distribution, used car, and fuel industries. We cater logistics strategies and processes to our customers' needs by utilizing the latest information systems and advanced technologies. The AHQ Paralegal will support legal operations. The position will work closely with attorneys, business persons, and external partners to help drive efficient contract processes, improve legal workflows, and support a variety of legal matters across the company. This role offers the opportunity to make an immediate impact by strengthening operational excellence within a dynamic, highly collaborative environment.

Requirements

Effective and professional communication skills, both written and oral
Strong reading comprehension, grammar, writing, and language skills
Ability to complete all essential job functions with high level of accuracy
Proficient in Microsoft applications (Word, Excel, Outlook).
Must be proficient in technology applications including the Company operating system and specialized software required for performance of position
Experience using a contract management software, or vendor management software
Associates Required
5 - 6 years of direct experience in Clerk, Paralegal

Responsibilities

Serving as a primary liaison between AHQ legal team and external lawyers for large cases and projects, and manage invoice payments.
Managing, prioritizing, and tracking contract requests and approvals in accordance with internal policies and procedures.
Supporting litigation and pre-litigation matters by organizing and reporting information from multiple sources.
Developing, implementing, and refining procedures to improve accuracy, approvals, record-keeping, and overall legal operations efficiency.
Maintaining and updating case files, contracting templates, litigation templates, and internal playbooks.
Monitoring and evaluating contract-management processes to measure effectiveness and ensure compliance.
Scheduling meetings, Setting up meeting rooms, and other administrative supports.
Traveling domestic up to 15%
Other duties as assigned

Benefits

Medical Insurance
Vision Insurance
Dental Insurance
Health Care & Dependent Care Flexible Spending Accounts (FSA)
Basic Life and AD&D as well as Short-Term & Long-Term Disability
Paid Vacation, 14 Holidays, and Sick leave
Hospital and Critical Illness Insurance
Wellness Program and Gym Reimbursement
401(k) with Generous Matching
Referral Bonuses
Auto Allowance
Quarterly Employee Lunches, Summer Refreshments, and Monthly Team Building Activities
Discretionary Bonuses
Tuition Reimbursement