Legal Assistant

Confederated Tribes of Grand Ronde•Grand Ronde, OR

29d•Onsite

About The Position

Provides a full range of legal and litigation support services for the Tribal Attorney’s Office, including administrative tasks which contribute to the efficient delivery of legal services to Tribal Council, Tribal administration and Tribal businesses.

Requirements

Requires a high school diploma or GED and eighteen (18) months or more legal training such as an Associate’s degree in legal studies or paralegal certification training.
Requires a minimum of five (5) years of work experience performing legal assisting duties in a legal office environment, preferably working for multiple attorneys.
Experience must include working knowledge of basic legal documents, e.g., pleadings, memoranda, etc.
Requires advanced experience in the use of a personal computer for word processing and data entry operations, with demonstrated excellence in the use of the Microsoft Office suite of applications – Work, Excel, and Outlook in particular.
Must be commissioned by the Oregon Secretary of State as a Notary Public, or become commissioned within six (6) months of becoming employed with the Tribal Attorney’s Office.
Requires advanced knowledge of legal office procedures, filing systems, and legal documents.
Requires excellent oral and written communication skills and working knowledge of the English language, including correct punctuation, spelling and sentence structure, and the ability to draft correspondence, pleadings and other legal documents.
Requires ability to operate standard office equipment.
Requires ability to perform word processing and data entry accurately.
Requires demonstrated ability to type 40 words per minute.
Requires ability to alphabetize accurately.
Requires ability to prioritize and complete multiple tasks quickly and accurately in a fast-paced and stressful environment.
Requires ability to work with angry or disgruntled clients in a cooperative and effective manner.
Requires ability to work with minimum supervision; as well as the ability to work collaboratively as part of a team.
Requires knowledge of and sensitivity to Native American culture.
Candidates for this position will be subject to criminal and character background checks and may be subject to fingerprinting.

Nice To Haves

Bachelor’s degree preferred.

Responsibilities

Prepares, edits, proofreads and processes a variety of general and legal documents from transcription, rough draft or verbal instruction.
Examines legal pleadings for accuracy, completeness and consistency, and formats legal pleadings and other written materials to conform to the applicable style and format rules for the particular court or other venue.
Files pleadings, whether in hard copy or electronic form, with courts and other venues.
Assists with legal research, case management, and litigation preparation including development of trial notebooks, production of documents, witness lists, etc. as requested.
Keeps abreast of applicable laws, court rules, procedures and citation guidance.
Maintains, tracks, and updates materials in Tribal law library.
Maintains accurate office accounting records using general bookkeeping principles; including but not limited to, tracks expenses and enters data into tracking spreadsheets and reconciles expenses with financial records on a regular basis and adjusts as needed.
Schedules meetings and appointments as necessary.
Coordinates travel arrangements, event and training registrations, expense advances and reimbursements, etc. as necessary.
Provides miscellaneous support services including copying, scanning, and faxing documents.
Provides backup coverage for receptionist/clerical duties as needed including; but not limited to, answers telephone, screens calls, greets visitors, etc., opens, logs, and distributes mail in a timely manner, creates, updates, and maintains files, file lists, binders, logs, etc., and prepares and processes various forms for payments to vendors.
Maintains strict confidentiality on all matters handled by the office.
Performs a variety of other miscellaneous administrative duties as assigned.