Legal Assistant

City of New York•New York City, NY

About The Position

The New York City Mayor’s Office is responsible for overseeing city services throughout the five boroughs, coordinating public agencies and departments, and managing public property. The administration is leading the fight in making the city more affordable, reducing inequality, improving public safety, ensuring delivery of efficient and effective services, and working to make New York City’s economy stronger. We value leadership, transparency, fairness, and efficiency as we actively seek diverse talents from various sectors to join our team. The Mayor's Advisory Committee on the Judiciary (“Committee”) recruits and encourages highly qualified persons to serve as judges of the Criminal, Family, or, on an interim basis, the Civil Court in New York City. The Committee fully investigates, screens, and nominates candidates for judicial appointments to the Mayor, and fully vets and makes recommendations on incumbent judges seeking reappointment.

Requirements

Bachelor’s Degree required.
3+ years of experience.
Admission to the New York State Bar; and four years of recent full-time responsible, relevant, satisfactory legal experience subsequent to admission to any bar, eighteen months of which must have been in the supervision of other attorneys, in an administrative, managerial or executive capacity, or performing highly complex and significant legal work.
Incumbents must remain Members of the New York State Bar in good standing for the duration of this employment.
You can handle sensitive and confidential matters and respond as required.
You have excellent organizational and creative problem-solving skills, which are essential.
You are detail-oriented with the ability to follow directions and apply proper policies, procedures, and guidelines.
You are proficient in Microsoft Office (Word, Excel, PowerPoint, and Access).
You can learn, update, and edit existing applications, and quickly learn and use various computer systems.
You have outstanding organizational, time-management, and multi-tasking skills.
You have excellent written, verbal, and interpersonal skills.
You can take initiative, prioritize duties, work independently, and work well under pressure.

Responsibilities

Manage schedules, set up meetings, edit and format documents, and complete paperwork.
Maintain contact lists and files, screen calls, communication facility issues, and order supplies for the office.
Screen and process files for Executive Director review.
Compile and prepare applicant files for Committee review.
Assist in the redaction and preparation of documents for Committee review.
Assist with proofreading and locating files and documents.
Type, proofread, and format documents, including memoranda and briefings.
Prepare spreadsheets and PowerPoint presentations.
Track, draft, and respond to correspondence and review legal documents.
Communicate effectively with all staff, both verbally and in writing.
Prepare Committee meeting calendars.
Perform related administrative and clerical tasks assigned.