Legal Assistant, Osler Works - Transactional

Osler, Hoskin & Harcourt LLP•Toronto, ON

8d•CA$57,000 - CA$72,000•Hybrid

About The Position

Osler, Hoskin & Harcourt LLP is seeking a Legal Assistant (LA) for their Osler Works – Transactional Department (OWT). This role involves working closely with Law Clerks and other Legal Professionals to assist with corporate and transactional aspects of client commercial operations. The ideal candidate will possess superior multi-tasking, administrative, and communication skills, demonstrate initiative, thrive in a fast-paced environment, and provide excellent client service. Experience with Corporate law is considered an asset. This is an existing vacancy.

Requirements

Completion of a Community College diploma in Office, Legal or Business Administration.
A minimum of one to three years’ experience working in a professional services or legal environment.
Proficiency with various applications, in particular MS Office Suite applications.
Understanding of business and legal terminology.
Excellent communication skills (both oral and written).
Strong analytical skills.
Attention to detail, organized, and time management skills.
Ability to manage deadlines and large volumes of work.
Maintains high level of professionalism, discretion and confidentiality at all times.

Nice To Haves

Experience with Corporate law is considered an asset.
Knowledge of legal entity management software is an asset.

Responsibilities

Responsible for client onboarding to the legal entity management platform, including scanning of relevant documentation from the company minute book, entering administrative data and uploading scanned documentation to the legal entity management software.
Responsible for general legal entity management software maintenance for clients, including responding to general questions, exporting certain documents or virtual minute books and providing assistance with updates.
Work closely with and provide support to the applicable Law Clerks on client and administrative matters.
Handle all administrative duties, including but not limited to, drafting letters, filing of documents and/or emails in the document management system scanning, processing incoming and outgoing mail and attending to other administrative duties, as required.
Undertake projects and other responsibilities, as assigned.