Legal Assistant

City of New York•New York, NY

35d•$75,000 - $88,404•Onsite

About The Position

The Mayor's Advisory Committee on the Judiciary (“Committee”) recruits and encourages highly qualified persons to serve as judges of the Criminal, Family, or, on an interim basis, the Civil Court in New York City. The Committee fully investigates, screens, and nominates candidates for judicial appointments to the Mayor, and fully vets and makes recommendations on incumbent judges seeking reappointment. This role will manage schedules, set up meetings, edit and format documents, and complete paperwork. You will also maintain contact lists and files, screen calls, handle communication facility issues, and order supplies for the office. Additionally, you will screen and process files for Executive Director review, compile and prepare applicant files for Committee review, and assist in the redaction and preparation of documents for Committee review. You will also assist with proofreading and locating files and documents, type, proofread, and format documents, including memoranda and briefings, and prepare spreadsheets and PowerPoint presentations. You will track, draft, and respond to correspondence and review legal documents, communicate effectively with all staff, both verbally and in writing, and prepare Committee meeting calendars. This position will also perform related administrative and clerical tasks assigned.

Requirements

Bachelor’s Degree required.
3+ years of experience.
Proficient in Microsoft Office (Word, Excel, PowerPoint, and Access).
Ability to learn, update, and edit existing applications, and quickly learn and use various computer systems.
Outstanding organizational, time-management, and multi-tasking skills.
Excellent written, verbal, and interpersonal skills.
Ability to take initiative, prioritize duties, work independently, and work well under pressure.
Ability to handle sensitive and confidential matters and respond as required.
Excellent organizational and creative problem-solving skills.
Detail-oriented with the ability to follow directions and apply proper policies, procedures, and guidelines.

Responsibilities

Manage schedules, set up meetings, edit and format documents, and complete paperwork.
Maintain contact lists and files, screen calls, communication facility issues, and order supplies for the office.
Screen and process files for Executive Director review.
Compile and prepare applicant files for Committee review.
Assist in the redaction and preparation of documents for Committee review.
Assist with proofreading and locating files and documents.
Type, proofread, and format documents, including memoranda and briefings.
Prepare spreadsheets and PowerPoint presentations.
Track, draft, and respond to correspondence and review legal documents.
Communicate effectively with all staff, both verbally and in writing.
Prepare Committee meeting calendars.
Perform related administrative and clerical tasks assigned.