Legal Assistants

New Wave People•Albany, NY

23h•Hybrid

About The Position

The Legal Assistant, with the working title Grants Specialist, joins the Central Office Grants Management Unit (GMU) and works directly under the Associate Director of Contracts. The role is a high-level operational partner supporting workflows across contracts, procurements, grants, and unit administration. On-the-job training will be provided. The position also provides general administrative support to the Bureau of Contract and Grants Management, including the Contract Management Unit (CMU) and GMU, and supports unit leadership with research and special projects.

Requirements

At least an associate degree; a bachelor's degree is preferred. Recent graduates are encouraged to apply.
At least two years of employment history; office experience is preferred.
Ability to comprehend and interpret complex written materials.
Excellent writing, analytical, communication, and organizational skills.
Experience with Microsoft applications, including Excel.
Ability to learn new software systems and technology quickly.
Ability to meet deadlines, adapt to changing tasks, and handle multiple priorities.
Proper footwear is required to perform tasks safely.

Nice To Haves

Bachelor's degree.
Office experience.

Responsibilities

Assist with developing and organizing solicitations, contracts, and grants; track and monitor them throughout the process and conduct administrative reviews of proposals.
Manage evaluation documentation, process files in internal databases and the Statewide Financial System (SFS), and coordinate evaluation logistics.
Streamline unit operations, maintain structured filing systems, and update complex tracking spreadsheets.
Monitor multiple shared email inboxes and communicate professionally with external vendors, stakeholders, and agency staff.
Perform contractual and administrative services, including research, proofreading, compliance work, scheduling, and recording meeting notes.
Provide general administrative support to the Bureau of Contract and Grants Management, including the CMU and GMU.
Support unit leadership with research and ad hoc projects, and drive special initiatives.
Perform other reasonably related duties as required.