Legal Assistant-Coffeyville

County of Montgomery•Coffeyville, KS

17d•Onsite

About The Position

Responsible for providing administrative and clerical support by filing court documents, preparing new cases and maintaining certified records for Montgomery County. This role requires the ability to perform duties with minimal supervision, manage multiple priorities, and maintain strong relationships with various legal and law enforcement entities. The Legal Assistant will manage a significant caseload, ensure accurate record-keeping, and collaborate with legal professionals to facilitate case processing and discovery.

Requirements

High school diploma or other equivalent
Knowledge of Microsoft Office Suites and data software
Excellent time management skills and ability to multi-task and prioritize work
Ability to fulfill all duties with minimal supervision and to work independently
Assess situations rapidly and make logical decisions in a timely manner
Analyze facts and exercise sound judgment
Ability to effectively manage projects and multiple priorities simultaneously
Strong written and verbal communication skills
Problem solving and critical thinking skills
Strong math, spelling, computer, and calculator abilities
Ability to communicate in a professional, calm and courteous manner with the general public and employees
Attention to detail

Nice To Haves

Criminal Justice experience or education preferred

Responsibilities

Drafts, files, and monitors court documents using the Kansas E-Filing system
Files and tracks new cases, summons and arrest warrants
Manages the Assistant County Attorney’s docket and caseload, which includes handling 200- 250 active cases
Imports and prepares new cases for the County Attorney to review and charge
Tracks declination letters and distributes them to District Court, Montgomery County Jail and referring law enforcement agencies
Maintains strong relationships with law enforcement agencies and their records clerks to ensure complete and accurate discovery is provided to both the County Attorney and defense counsel
Collaborates with defense counsel to provide discovery materials and secures approvals for court document submissions
Provides and requests information to/from Intensive Supervision Officers and Court Services officers for defendants on probation, bond and diversion
Works closely with District Court Clerks to prepare and organize court dockets
Tracks down and obtains certified records from various states and ensures copies are delivered to the County Attorney and defense counsel as needed
Assists with answering phones, managing the office window and providing non-confidential information to the public
Maintains accurate case records in the PBK software system, ensuring timely updates and correct case dispositions
Enforces and maintains compliance with all federal, state and local laws and ordinances
Performs other duties as assigned or deemed necessary
Complies with all organizational and departmental policies and procedures
Operates all job-related equipment, machinery, tools and other aids as required or needed
Protects and maintains any confidential information you have access to, whether oral, written, or electronic