Legal Assistant

Workway, Inc.•Coral Gables, FL

39d•Onsite

About The Position

We are a professional staffing firm, working with organizations across the country to place exceptional candidates. Currently, we have a Legal Assistant opportunity with a high-end Law Firm located in Coral Gables, FL. The Legal Assistant provides comprehensive administrative support to 2–4 attorneys. Key responsibilities include managing calendars, travel, client intake, billing, and court e-filings. They maintain organized files and deadlines while collaborating with firm staff to keep active litigation matters running smoothly.

Requirements

High school diploma or equivalent (associate's degree or legal certificate preferred).
2+ years of legal assistant experience, preferably in a litigation environment.
Working knowledge of state and federal court e-filing systems and procedures.
Proficiency in MS Office (Word, Outlook, Excel), document management, and time/billing systems.
Strong organizational skills and attention to detail to manage multiple attorneys' deadlines simultaneously.
Excellent communication skills with a professional, client-service orientation.

Nice To Haves

Experience supporting litigation attorneys in a mid-size or larger law firm.
Familiarity with billing/expense platforms and conflict-check procedures.
Experience with PacerPro, Tabs3, NetDocs, and SharePoint.
Bilingual proficiency (English/Spanish).

Responsibilities

Manage attorney calendars, coordinate internal and external meetings, and arrange all travel logistics and itineraries.
Serve as the primary contact for client intake and communications; maintain address books and organize client and matter files.
Prepare the administrative portions of new matter openings and engagement letters, and coordinate conflict checks.
Monitor attorney time entry to provide billing support, process expense reports, and manage incoming and outgoing correspondence.
Serve as the primary owner for submitting court e-filings and maintaining litigation calendars and docket deadlines.
Draft routine correspondence and "shells” for pleadings, motions, and discovery; provide formatting and filing support.
Coordinate deposition scheduling and witness locations; assist with trial prep, including assembling binders and exhibits.
Organize case files and document repositories; support internal investigations and white-collar matters; and provide limited administrative coordination with foreign counsel on South America matters.