Legal Assistant, Real Estate
About The Position
Osler, Hoskin & Harcourt LLP is a leading Canadian business law firm with over 1,000 members across multiple offices. The firm is known for attracting and retaining top talent and fostering a unique culture of mentoring and idea exchange. They are currently seeking a Legal Assistant for their Real Estate Department. This role requires a proactive and independent individual who can manage the practice and provide high-level support to enhance efficiency. The ideal candidate will possess superior multi-tasking, administrative, and communication skills, demonstrate initiative, thrive in a fast-paced environment, and provide excellent client service. Prior experience in Real Estate Law is a mandatory requirement for this position.
Requirements
- Completion of a Community College diploma in Office, Legal or Business Administration.
- Minimum of three to five years’ experience working in a professional services or legal environment, preferably in Commercial Real Estate.
- Extensive experience supporting a Partner’s practice and maintaining a high level of discretion and confidentiality at all times.
- Excellent attention to detail.
- Strong written and verbal communication skills.
- Strong technical skills (MS Office Suite).
- Organizational and time management skills required to effectively multi-task.
- Highly responsive and able to successfully manage changing priorities.
- Commitment to teamwork along with the ability to take initiative and work independently.
- Takes full responsibility for assigned tasks.
- Knowledge of legal procedures.
- Drafting and proofreading skills.
Nice To Haves
- Experience with Real Estate Law is required.
Responsibilities
- Manages the LP's inbox by proactively monitoring and responding to emails to keep current on developments within files.
- Maintains the LP's calendar, including organizing appointments and meetings, arranging facilities, AV/hospitality, preparing agenda, coordinating meeting attendees, and keeping LPs apprised of issues requiring attention. Booking travel arrangements as needed.
- Acts as a point of contact with clients and various internal and external stakeholders to provide assistance and information as required. Develops and maintains effective relationships with clients.
- Provides necessary support for LP’s roles in Firm management and on boards of not-for-profit enterprises.
- Administers client accounts by ensuring time charges are submitted, following up on delinquent time charges with other LPs and LAs, reviewing and editing prebills, preparing invoices for review by LPs, verifying fees and disbursements, and addressing client inquiries.
- Provides support for conference and other business development activities including speaking notes and presentation materials.
- Supports client development activities, such as managing LPs’ bios, entering/updating information into client relationship database, assisting with development of pitch materials.
- Manages new file setup, including gathering and researching information for client intake process, workspace management, creating and managing files in document management system.
- Coordinates document workflow including drafting, formatting, finalizing and distributing documents, correspondence and other materials. Effectively utilizes document production services and other resources for document production activities.
- Receives, researches, prepares for and follows up on audit inquiries.
- Performs other duties as required to achieve Firm objectives.
Benefits
- We care about our staff and the working environment here proves it.
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What This Job Offers
Job Type
Full-time
Career Level
Mid Level
Education Level
Associate degree
