Legal Assistant

Greenberg Traurig•Tampa, FL

2d•Onsite

About The Position

Greenberg Traurig (GT), a global law firm with locations across the world in 15 countries, has an exciting employment opportunity for you. We offer competitive compensation and an excellent benefits package, along with the opportunity to work within an innovative and collaborative environment. Join our team as a Legal Support Specialist in our Tax Department located in our Tampa office. We are seeking a highly skilled professional who thrives in a fast-paced, deadline-driven environment. The ideal candidate possesses strong problem-solving and decision-making abilities, ensuring efficiency and accuracy in every task. With a dedicated work ethic and a can-do attitude, you will take initiative and approach challenges with confidence and resilience. Excellent communication skills are essential for collaborating effectively across teams and delivering exceptional client service. If you are someone who demonstrates initiatives, adaptability, and innovation, we invite you to join our team. This role will be based in our Tampa, FL office, on an in-office basis. Regular in-office presence is required for day-to-day operations, as well as for team meetings, training opportunities, and relationship building. This role reports to the Business Director of the Tampa office. Position Summary The Legal Support Specialist (Legal Assistant) will provide high-level legal support to a team of attorneys. They will also provide a wide range of complex technical, document processing, and administrative services in the assigned practice group/department(s). The successful candidate will effectively manage all aspects of the professional responsibilities of the assigned attorneys. This role also requires extensive coordination with clients. Flexibility to work overtime as needed.

Requirements

Skilled in handling administrative tasks such as attorney time entry, travel arrangements and processing invoices and expenses
High attention to detail, outstanding organizational skills and the ability to manage time effectively
Excellent interpersonal and communication skills (oral and written), professional demeanor and presentation
Ability to collaborate well in a team
Recognizes confidential, sensitive, and proprietary information and maintain such information as confidential
Position also requires the ability to work under pressure to meet strict deadlines
Bachelor’s Degree or equivalent experience is preferred
3 years of experience within a law firm or other professional organization
Knowledge of laws, legal codes, court procedures or agency rules of assigned practice group/dept. (ex. State and Federal court filing, including e-filings)
Experience with e-filing
Computer proficiency in Microsoft Office Suite applications including Word, PowerPoint, Excel and Outlook, as well as document management and other office technologies
Demonstrates a basic understanding of artificial intelligence (AI), including core capabilities, limitations, and importance of data privacy, accuracy, verification, and ethical considerations within a professional services environment
Familiarity with or willingness to learn AI platforms (e.g., Microsoft Copilot, ChatGPT, or similar tools) and incorporate them responsibly into day-to-day workflows to enhance daily work tasks as appropriate and/or directed
Proactive approach to learning and adapting to emerging AI and related technologies and contributes to a culture of innovation

Responsibilities

Coordinates creation of legal documents as well as the editing, proofreading, and processing of legal documents upon request of assigned attorneys, including correspondence, memoranda, closing documents, pleadings, or other practice specific documents
Maintains legal files (both paper & electronic), organizes and files documents in designated order
Updates case information, scans and organizes legal files
Manages document deliveries and tracks final executed documentation
Receives and evaluates telephone calls for supported attorneys, fielding calls and conveying messages as necessary.
Communicates with clients, opposing counsel, courts, and liaisons
Collaborates and works with Administrative Support Coordinators, Paralegals and other legal support team members where applicable
Attends team strategy meetings
Understands firm available resources and leverage most effective resource for desired results
Assists with overflow work and other special projects as assigned