Legal Assistant

Clyde & Co•Toronto, ON

59d•CA$60,000 - CA$80,000•Hybrid

About The Position

This is a non-exempt/overtime-eligible, permanent full-time position with a hybrid work mode consisting of minimum 2 days per week onsite at the Toronto office. The legal assistant will be supporting a team of lawyers and/or partners whose practice areas include commercial insurance coverage and civil litigation. In this role, the assistant will be involved in a variety of tasks, including the preparation of letters and proceedings, the organization of client and lawyer files, managing lawyers’ calendars and their client contact lists along with some administrative duties, amongst others.

Requirements

Legal Assistant Diploma/Certificate from a Community College or the equivalent
Minimum of five (5) to ten (10) years of relevant experience as a Legal Assistant, ideally in the field of commercial insurance coverage and civil litigation
Impeccable English grammar with excellent verbal/written communication and proofreading skills
Knowledge of the Ontario Rules of Civil Procedure
Ability to file court documents on the Ontario portal
Intermediate or advanced knowledge of Microsoft Word, Outlook & Office Suite, as well as of other systems used in a law firm
Working knowledge of Caselines
Ability to handle dictations efficiently
Handling and prioritizing workload while working under pressure of tight deadlines in a fast-paced environment
Attention to detail and proactive case management
Excellent multi-tasking and problem-solving abilities
Behaving in a professional manner with lawyers, clients and other team members at all levels
Team-spirit, strong sense of collaboration and positive, “can-do” attitude

Responsibilities

Managing lawyers' calendars by scheduling appointments, court appearances and litigation deadlines
Following-up with lawyers to ensure deadlines are met
Preparing standard litigation proceedings, first drafts of various pleadings, orders and other court documents
Compiling motion records, briefs and all
Transcribing letters and dictated proceedings
Typing and editing correspondence and documents
Reviewing documents and correspondence to ensure compliance with legal procedures and correct grammatical usage
Opening/closing files, filing (both paper and electronic), tracking and organizing case files
Preparing client files (correspondence, supporting documents, etc.)
Managing phone calls, email and other correspondence
Organizing and coordinating meetings between lawyers and clients
Assisting in the scheduling of examinations for discovery
Handling certain invoicing procedures
Organizing business travel for lawyers if needed, arranging meetings, etc.
Providing support to other people in the office or from different departments as necessary
Entering data in multiple systems as for instance for billing and time entries
Carrying out or providing support for conflict of interest searches as needed
Carrying out other general administrative tasks as required by the firm