Legal Assistant, Construction & Infrastructure

Osler, Hoskin & Harcourt LLP•Toronto, ON

4d•CA$65,000 - CA$80,000•Hybrid

About The Position

Osler, Hoskin & Harcourt LLP is seeking a Legal Assistant (LA) for their Construction & Infrastructure Department. The LA will proactively and independently manage the practices of multiple Legal Professionals (LPs) and provide a high level of support to enhance practice efficiency. The successful candidate will possess superior multi-tasking, administrative, and communication skills, demonstrate initiative, have the ability to work in a fast-paced environment, and provide excellent client service. This position requires a strong background in litigation, combined with knowledge of the Construction & Infrastructure practice area.

Requirements

Completion of a Community College diploma in Office, Legal or Business Administration
Minimum of five years’ experience working in a professional services or legal environment
Experience supporting a Litigation practice area
Knowledge of the Construction & Infrastructure practice area
Extensive experience supporting a partner’s practice and maintaining a high level of discretion and confidentiality at all times
Excellent attention to detail
Strong written and verbal communication skills
Strong technical skills (MS Office Suite)
Organizational and time management skills required to effectively multi-task
Highly responsive and able to successfully manage changing priorities
Commitment to teamwork along with the ability to take initiative and work independently
Takes full responsibility for assigned tasks
Knowledge of legal procedures
Drafting and proofreading skills

Nice To Haves

An equivalent combination of education, training and experience may be considered.

Responsibilities

Helps manage the LP Inbox and Calendar. Proactively monitors emails to keep current on developments within files. Maintain LP calendar, including making or changing appointments, organizing meetings and arranging facilities, preparing documentation and keeping LP apprised of issues requiring attention
Point of contact with clients and various internal and external stakeholders to provide assistance and information as required
Administers client accounts and ensures LP time charges are processed accurately and on a timely basis
Provides administrative assistance and coordinates the logistics of client meetings, makes travel and hospitality arrangements as required
Supports client development activities, such as managing LP bios, entering/updating information into client relationship database
Manages new file setup, including researching information for client intake process, workspace management, creating and managing files in document management system
Monitors upcoming deadlines and prompts LPs with advance notice for actioning
Facilitates document workflow including drafting, formatting, finalizing and distributing documents, correspondence and materials. Effectively provides document production services involving lengthy and complicated Microsoft Word and Adobe Acrobat DC documentation
Files emails and documents in appropriate matter space and folders
Receives, researches, prepares for and follows up on audit inquiries
Performs other duties as required to achieve Firm objectives