Legal Assistant

Groupe Mach•Montreal, QC

23d•Onsite

About The Position

Our Legal Affairs team in Montreal is growing and we are looking for passionate talents to join our adventure! Being part of the MACH team means joining a team of 450 colleagues who work daily to put their knowledge at the service of their clients and Real Estate. For 25 years, MACH has been building real estate projects designed to have a structuring, lasting and significant impact on cities and neighborhoods, as well as on the lives of residents, users and visitors. Thus, the company builds each building to create collective values combining beauty, usefulness and responsibility. In Canada, MACH is one of the largest real estate owners. It is distinguished in particular by a real estate portfolio of more than 45 millions square feet, including several jewels of the Quebec urban landscape: the Sun Life building, the CIBC Tower, the Place Victoria tower as well as the Ontario with Allstate Corporate center in Toronto and 100 O’Connor in Ottawa. JOIN A TEAM OF PROFESSIONALS AND WORK IN A HEALTHY ENVIRONMENT! Under the supervision of the Senior Paralegal, the Legal Assistant will provide administrative and operational support to the Legal Affairs Department, including but not limited to the following responsibilities:

Requirements

High school diploma or a vocational diploma (DEP) in Administration, or an equivalent combination of education and relevant experience.
Minimum of five (5) years of experience in a similar role.
Bilingualism required: English and French, both written and spoken.
Proficiency in the Microsoft Office Suite (advanced Excel skills are considered an asset) and Adobe Acrobat.
Strong decision-making, problem-solving, and prioritization skills.
Versatile, resourceful, proactive, and self-motivated, with the ability to work effectively both independently and as part of a team.
Excellent communication skills with strong active listening abilities.
Self-motivated with a strong sense of initiative.
Strong analytical skills and strategic thinking abilities.
Customer service-oriented with a strong client-focused approach.
Confident and assertive, with the ability to perform effectively under pressure.

Nice To Haves

advanced Excel skills are considered an asset

Responsibilities

Maintain and update departmental file lists, tracking logs, calendars, and governance tools.
Provide administrative support to lawyers and paralegals, including: Compiling and organizing legal documents.
Coordinating legal files and departmental activities.
Coordinating document execution and obtaining signatures.
Drafting ancillary agreements, amendments, correspondence, letters, and extension agreements.
Perform any other related duties as assigned.