Legal Assistant - Personal Injury Defense

Hamilton & Miller, PA•Miami, FL

About The Position

Hamilton Miller & Birthisel LLP is seeking a Legal Assistant to provide administrative and case coordination support to attorneys handling personal injury defense litigation. The role supports efficient litigation management by maintaining calendars and deadlines, scheduling proceedings, organizing case documents, and coordinating communications with clients, carriers, vendors, court personnel, and internal teams. The position calls for strong organization, attention to detail, and a proactive, service-oriented approach. This position has no direct supervisory responsibilities. The Legal Assistant works in a fast-paced legal environment, managing competing priorities and producing accurate, timely work. The role involves extended computer use, virtual meetings and conference calls, and in-person meetings as needed. The firm offers a flexible working environment, comprehensive benefits and wellness packages, and opportunities to collaborate and contribute ideas within an inclusive legal team.

Requirements

Associate's or bachelor's degree in Paralegal Studies or a related field.
At least 3 years of experience as a legal assistant in a law firm or corporate legal department.
Familiarity with Florida state and federal court procedures, e-filing systems, and local rules.
Proficiency with legal case-management systems such as AIM or PerfectLaw and document preparation.
Knowledge of legal billing practices and time-entry systems.
Proficiency in preparing and formatting legal documents, including pleadings, discovery, and correspondence.
Experience managing attorney calendars and scheduling depositions, hearings, and mediations.
Ability to communicate clearly and professionally, produce accurate work, meet deadlines, and manage competing priorities.
Ability to perform sedentary and physical tasks, including extended computer work, participation in virtual meetings and conference calls, and attendance at in-person meetings as needed.

Nice To Haves

Paralegal Certification.
Experience in a defense law firm.
Notary Public certification.

Responsibilities

Manage attorney calendars and deadlines in case-management systems such as AIM or PerfectLaw, and synchronize calendars with Outlook.
Schedule calls, depositions, hearings, and meetings; send invitations using Teams or Zoom.
Track court and internal deadlines, issue reminders, and escalate conflicts as needed.
Open and organize new matters, including parties, contacts, judges, divisions, and service lists.
Retrieve dockets and orders, create ticklers, and maintain organized, compliant files according to client standards.
Prepare concise case summaries outlining key filings, dates, procedures, and client or carrier expectations; coordinate introductions and updates.
Draft correspondence and confirmations, and communicate professionally with clients, carriers, vendors, court staff, and internal teams.
Format and prepare letters, forms, and basic pleadings for attorney review.
Assemble and bookmark PDFs; assist with e-filing as directed by an attorney or paralegal.
Review and apply judge- and division-specific procedures for scheduling, notices, and submissions.
Maintain organized electronic and physical matter files using firm standards.
Communicate clearly and professionally with clients, attorneys, business professionals, and external parties, both verbally and in writing.
Produce high-quality work, respond to calls, and return correspondence promptly and efficiently.
Deliver accurate, timely, and reliable work and meet deadlines and performance expectations.
Build and maintain positive, collaborative working relationships; adhere to firm policies, procedures, and professional standards.
Manage competing priorities and work effectively under pressure in a fast-paced environment.
Perform other duties, tasks, or projects as assigned.

Benefits

Competitive annual compensation package with bonus potential.
Flexible working environment supporting career and work-life balance.
Medical, dental, and vision coverage.
Flexible spending accounts for medical and dependent care.
Life insurance, short-term disability, long-term disability, and AD&D coverage.
Employee Assistance Program and supplementary voluntary health plans.
Biometric wellness screenings.
Commuter reimbursement for parking, train, bus, and other commuting costs.
401(k) retirement plan with a firm match.
Opportunities for creative freedom and idea exchange in an innovative workspace.
Inclusive culture focused on professional growth, innovation, diversity, and collaboration.