Legal Assistant

Premier Business Support•Scottsdale, AZ

9d•$25 - $29•Hybrid

About The Position

Provides administrative and case-management support to attorneys, helping ensure matters are handled efficiently and deadlines are met. Responsibilities include preparing legal documents, managing court filings, maintaining case files, communicating with clients, and coordinating schedules. The ideal candidate is highly organized, detail-oriented, and able to manage multiple priorities in a fast-paced legal environment.

Requirements

Organization and Time Management – Ability to manage multiple deadlines, cases, and priorities simultaneously.
Attention to Detail – Ensuring accuracy in legal documents, filings, and calendaring.
Communication Skills – Professional written and verbal communication with clients, attorneys, courts, and opposing counsel.
Customer Service Orientation – Maintaining positive and professional client relationships.
Problem-Solving Ability – Identifying issues and proactively finding solutions.
Adaptability and Flexibility – Responding effectively to changing priorities and urgent matters.
Confidentiality and Discretion – Handling sensitive client and firm information appropriately.
Teamwork and Collaboration – Working effectively with attorneys, paralegals, and support staff.
Professionalism – Maintaining a courteous, dependable, and professional demeanor.
Critical Thinking – Evaluating information and anticipating potential issues or needs.
Initiative – Taking ownership of tasks and following through with minimal supervision.
Stress Management– Remaining organized and effective in a fast-paced environment.
Legal Document Preparation – Drafting, formatting, proofreading, and revising legal documents and correspondence.
Court Filing Procedures – Knowledge of state and federal court filing requirements, including e-filing systems.
Case Management Software – Experience with legal practice management and case management platforms.
Document Management Systems – Organizing and maintaining electronic and physical case files.
Microsoft Office Suite – Proficiency in Word, Outlook, Excel, PowerPoint, and Adobe Acrobat.
Calendaring and Docketing – Tracking deadlines, hearings, court appearances, and litigation schedules.
Legal Research Tools – Familiarity with legal research databases and online court resources.
Discovery and Records Management – Assisting with document production, subpoenas, and records requests.
Data Entry and Database Management – Maintaining accurate client and case information.
Billing and Timekeeping Software – Entering attorney time, generating invoices, and tracking expenses.
Electronic File Management – Scanning, indexing, organizing, and retrieving electronic records.
Technology Proficiency – Ability to learn and effectively use legal technology and office systems.
High school diploma or equivalent required; Associate’s degree or Paralegal Certificate preferred.
Minimum of 2+ years of experience as a Legal Assistant, Administrative Assistant, or similar role in a legal environment.
Strong knowledge of legal terminology, court procedures, and document preparation.
Experience with electronic court filing systems in state and/or federal courts.
Proficiency in Microsoft Office Suite, including Word, Outlook, Excel, and Adobe Acrobat.
Excellent written and verbal communication skills.

Nice To Haves

Associate’s degree or Paralegal Certificate preferred.

Responsibilities

Maintain and organize physical and electronic case files to ensure accuracy and accessibility.
Monitor and calendar court dates, filing deadlines, hearings, and other important events.
Communicate with clients, courts, opposing counsel, vendors, and third parties regarding case status and scheduling.
Schedule appointments, depositions, mediations, hearings, and attorney meetings.
Assist with case intake, opening new matters, and maintaining client records.
Request, receive, and organize records, evidence, and other case-related documents.
Conduct basic legal and factual research as directed by attorneys.
Prepare document productions, discovery responses, exhibits, and trial or hearing binders.
Track attorney time, assist with billing activities, and process client invoices when applicable.
Ensure compliance with firm procedures, court rules, and document retention requirements.
Provide general administrative support, including answering phones, managing correspondence, and handling incoming and outgoing mail.
May perform other duties as assigned to support department goals.
May occasionally work extended hours based on operational needs.