Legal Assistant

Tennessee Housing Development Agency • Nashville, TN

1d • Hybrid

About The Position

Provides administrative and legal work product support to the Assistant Chief Legal Counsel and Assistant Legal Counsel.

Requirements

• High school diploma or equivalent GED plus post high school coursework or relevant certifications.
• Three years of experience working as a legal assistant.
• Considerable knowledge of modern office practices, procedures, and equipment.
• Computer literate; proficient in Microsoft Word, Excel, PowerPoint, Adobe Acrobat, Outlook, and use of the internet; able to effectively adapt to and use other computer systems as needed for daily activities.
• Excellent telephone etiquette.
• Strong interpersonal skills; excellent customer service skills.
• Strong verbal and written communication skills.
• Ability to accurately enter information into electronic systems.
• Builds and maintains positive relationships with internal and external constituents.
• Exercises good and consistently fair judgment, courtesy, and tact in dealing with the staff and public in giving and obtaining information.
• Maintains high level of confidentiality.
• Ability to coordinate multiple activities effectively.
• Manages time effectively; consistently meets deadlines.
• Documents regularly, thoroughly, accurately, and completely.
• Skilled in operating basic office equipment.
• Strong organizational skills.
• The employee is regularly required to sit; stand; use hands to finger, handle or feel; and talk and hear.
• The employee is occasionally required to walk; reach with hands and arms, and stoop, kneel, or crouch.
• Specific vision abilities required by this job include close vision, distance vision, and the ability to adjust focus.

Nice To Haves

• A certification as a legal assistant, associate’s degree, or bachelor’s degree in a related field preferred.
• Notary Public, or ability to obtain, is preferred.

Responsibilities

• Performs administrative tasks including: making copies, scanning materials, composing correspondence, maintaining organization of storage spaces, maintains confidential files/documents, and creating and managing workflow tracking systems.
• Manages sending and receiving contracts and other documents related to completion of legal review and execution for programs.
• Answers and responds to incoming calls and communicates with internal and external partners to assure tasks are completed within expected timeframes.
• Prepares and ensures that written documents, contracts, and forms are accurate and professional in design, while utilizing THDA’s style guide when necessary.
• Creates excel spreadsheets, graphs and reports for tasks or assignments, as needed.
• Collaborates with program staff, external partners, and the legal team.
• Attends designated meetings, takes electronic recordings and transcribes a draft of written minutes as may be required.
• Works closely with appropriate division(s) for completion of necessary workflow tasks.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: High school or GED