Legal Assistant, Business Law

Goodmans LLP • Toronto, ON

3d • CA$55,000 - CA$70,000 • Hybrid

About The Position

Goodmans LLP is seeking a Legal Assistant to join their Business Law section. The primary purpose of this position is to provide administrative and practice management support to lawyers within the group. This role requires a highly organized individual with strong communication skills, attention to detail, and professionalism when interacting with lawyers, firm members, and clients. Goodmans LLP is committed to fostering a dynamic and engaging culture that values diversity, equity, and inclusion.

Requirements

• Post-secondary education with a focus on legal administration or equivalent
• 2+ years of relevant experience within a legal professional services environment
• Excellent knowledge of MS Office Suite including: Outlook and Word
• Knowledge of document management practices
• Strong written, verbal, and interpersonal communication skills
• Knowledge of the Rules of Civil Procedure, court forms, scheduling, and filings (May not apply to all roles)
• Ability to organize, multi-task, and prioritize appropriately
• Demonstrates excellent client service and ability to anticipate client needs
• Strong problem solving skills, flexibility, and possesses the ability to work effectively with others
• Knowledge of law firm monthly billing process
• Strong work ethic, demonstrates initiative, self-directed, and holds an advanced capability for task completion with minimal supervision

Responsibilities

• Preparing, editing, formatting, and managing legal documents, including agreements, correspondence, memoranda, presentations, organizational charts, and other practice specific documents
• Managing file opening and conflict searches
• Proofreading documents against originals and preparing blackline/comparisons as required
• Maintaining practice specific databases
• Arranging conference calls, including coordinating with participants and distributing call details
• Managing calendars, keeping lawyers informed of ongoing and outstanding matters
• Coordinating meetings, including preparing all necessary materials, booking boardrooms, arranging for catering, audio visual equipment, and other meeting requirements
• Entering dockets, preparing cheque requisitions, wire transfers and trust documentation (as applicable), and processing related transactions as appropriate
• Assisting with the monthly billing process
• Coordinating work with other Legal Assistants and support services to ensure timely completion of tasks and appropriate support is provided to the legal practices being serviced
• Providing back-up assistance to other lawyers and assistants during absences as needed
• Other duties as assigned

Benefits

• Competitive compensation
• Comprehensive benefits package that includes health, dental, vision, retirement savings, vacation and additional perks
• Continuous learning and professional development opportunities

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: Associate degree