Legal Assistant (Commercial Real Estate & Finance)

JP Firm • Saint Petersburg, FL

1h • Onsite

About The Position

Johnson Pope Bokor Ruppel & Burns, LLP is seeking a full-time Legal Assistant to support our Commercial Real Estate and Real Estate Finance practice group in our St. Petersburg office. The ideal candidate will be a proactive, highly organized professional capable of managing a diverse workload while balancing legal assistant and administrative responsibilities. This individual must demonstrate strong prioritization skills, attention to detail, and the ability to work efficiently in a fast-paced legal environment.

Why Join Johnson Pope?

At Johnson Pope, we pride ourselves on fostering a collaborative, inclusive, and professional environment where your skills are valued, and your contributions make a difference. As one of Florida’s leading regional law firms, we offer our team members the opportunity to work alongside some of the most respected attorneys in the state, in a firm that supports a strong team environment and actively builds community within the organization.

Position Overview

This role provides support to attorneys handling commercial real estate transactions and real estate finance matters. Responsibilities include drafting and reviewing transactional documents, coordinating closings, managing deadlines, and supporting the overall operational needs of the practice group.

Requirements

• Strong knowledge of commercial real estate transactions and real estate finance terminology and closing processes.
• Proficient in Microsoft Office (Word, Excel, PowerPoint), with the ability to quickly learn other programs. Experience in iManage and Aderant is a plus.
• Excellent communication skills, both written and oral.
• Strong organizational skills, attention to detail, and the ability to manage multiple priorities in a deadline-driven environment.
• Client service oriented.
• Ability to work independently and collaboratively.
• Discretion and professionalism in handling confidential information.
• Flexibility to work additional hours as needed.
• Self-motivated with a willingness to learn.
• High school diploma from an accredited institution.
• A minimum of five (5) years of law firm experience supporting commercial real estate and/or real estate finance practices.
• Experience drafting transactional documents and coordinating complex closings is strongly preferred.

Nice To Haves

• Experience in iManage and Aderant is a plus.
• Experience drafting transactional documents and coordinating complex closings is strongly preferred.

Responsibilities

• Prepare, proofread, and edit commercial real estate and finance transaction documents, including leases, purchase and sale agreements, loan documents, closing binders, easements, and title/survey review materials.
• Coordinate all aspects of transaction closings with clients, lenders, title companies, surveyors, and other third parties.
• Maintain deal checklists, monitor milestones, and assist attorneys with timely follow-up on transaction requirements.
• Manage attorney calendars, including scheduling client meetings, deadlines, and closings.
• Organize client documents and attorney work product within the firm’s document management system.
• Submit new business intake, conflict checks, and open/close client matters.
• Enter attorney time and assist with billing, including review and editing of pre-bills.
• Answer phone calls and routine inquiries from clients and team members or route calls appropriately.
• Perform general administrative duties such as file management, correspondence, expense reporting, CLE tracking, check requests, and other tasks as needed.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: High school or GED
• Number of Employees: 11-50 employees