Legal Assistant

State of Indiana•Indianapolis, IN

2d•Onsite

About The Position

This Legal Assistant 5 position will provide direct support to the Administrative Hearings and Appeals team within the Department of Child Services. The role involves creating cases, processing discovery, drafting motions, tracking hearings, and supporting the Civil Litigation vertical. The Department of Child Services is dedicated to protecting children who are victims of abuse or neglect, strengthening families, and pursuing permanency through reunification, guardianship, and adoption. Their mission is to champion Indiana’s future by protecting children and strengthening families with compassion and determination, with a vision that every child in Indiana thrives in a safe, loving, forever home.

Requirements

Knowledge of legal procedures and terminology
Strong written and verbal communication skills
Strong organizational skills with the ability to prioritize tasks effectively
Strong attention to detail and proofreading skills
Proficient in using Microsoft Office Suite (Word, Excel, Outlook)
Ability to work with sensitive documents and information, and be privy to sensitive agency information without divulging information to internal or external parties
Ability to work independently
Ability to provide effective and professional customer service to internal and external parties.
High School Diploma or High School Equivalent (HSE) and experience applying the outlined knowledge, skills, and abilities in a similar role may be considered.

Nice To Haves

A degree is not required.

Responsibilities

Provides administrative and legal support to attorneys and legal divisions.
Performs legal research under the direction of staff counsel or administrative law judge.
Assists at depositions and hearings by taking notes, providing follow-up questions to attorneys, and keeping track of documents.
Prepares, proofreads, or processes legal documents, such as summonses, subpoenas, complaints, appeals, motions, or pretrial agreements.
Mails, faxes, or arranges for delivery of legal correspondence to clients, witnesses, and court officials.
Receives and responds to inquiries regarding current hearings from attorneys, legislators, or clients by telephone, email, and/or correspondence.
Schedules hearing dates and sites, makes appointments, and manages calendars.
Travels to hearing sites, sets up site, materials, and equipment.
Organizes and maintains law libraries, database systems, documents, and case files.

Benefits

Three (3) medical plan options (including RX coverage) as well as vision and dental plans
Wellness Rewards Program: Complete wellness activities to earn gift card rewards
Health savings account, which includes bi-weekly state contribution
Deferred compensation 457(b) account (similar to 401(k) plan) with employer match
Two (2) fully-funded pension plan options
A robust, comprehensive program of leave policies covering a variety of employee needs, including but not limited to: 150 hours of paid New Parent Leave and up to eight weeks of paid Childbirth Recovery Leave for eligible mothers
Up to 15 hours of paid community service leave
Combined 180 hours of paid vacation, personal, and sick leave time off
12 paid holidays, 14 on election years
Education Reimbursement Program
Group life insurance
Referral Bonus program
Employee assistance program that allows for covered behavioral health visits
Qualified employer for the Public Service Loan Forgiveness Program
Free Parking for most positions
Free LinkedIn Learning access