Chicago Estate Planning/Corporate Legal Assistant

Roetzel & Andress•Chicago, IL

6d•$80,000 - $95,000•Onsite

About The Position

The Chicago office of Roetzel & Andress is seeking a legal assistant with strong estate planning experience along with a corporate background. Tax experience in addition is a plus. The legal assistant will be responsible for managing day-to-day administrative and clerical needs of the practice. The ideal candidate is highly motivated, with excellent communication, organizational and computer skills. Roetzel & Andress is a full-service law firm with offices located throughout Ohio, Florida, and Chicago. The firm provides comprehensive legal services to national and international corporations, closely held and family-run businesses, institutions, organizations, and individuals.

Requirements

High School graduate or equivalency required; post-secondary related education or training preferred.
Minimum five-year prior legal assistant experience in estate planning required.
Typing skills of 60+ wpm required.
Proficiency in current and emerging technologies relevant to legal practice (e.g., Word, Excel, PowerPoint, iManage, e-filing systems).
Demonstrated ability to work well under pressure with deadlines and changing priorities.
Demonstrated ability to plan, organize, and prioritize work and time.
Flexible attitude towards daily tasks.
Demonstrates a professional and client-focused approach in all interactions with clients, colleagues, and professional associates.
Possesses strong knowledge of legal vocabulary and abbreviations, along with excellent grammar, spelling, and proofreading skills.
Proficient in practice-specific technology platforms.
Must pass a background check as a condition for employment.

Nice To Haves

Tax experience
Corporate background

Responsibilities

Delivers comprehensive administrative and clerical assistance to attorneys, tailored to the unique needs and priorities of their specific practice group.
Demonstrate proficiency in current legal terminology and software used within the firm.
Draft, edit, and prepare legal correspondence, court documents, and internal forms using document management systems and formatting tools.
Electronically file and record documents in relevant jurisdictions, and coordinate delivery for courts or agencies not accepting digital submissions.
Organize, update, and maintain digital client files in iManage, ensuring all documents and correspondence are promptly uploaded and accurately categorized.
Process and profile all incoming, outgoing, and internal mail, digitally within the firm’s document management system, iManage.
Effectively manage and update the calendars and schedules of assigned attorneys, leveraging digital scheduling tools and coordinating with the Central Docketing team for litigation deadlines.
Communicate with clients, courts, and professional contacts on behalf of attorneys, utilizing secure email and virtual communication platforms.
Keep attorneys informed of daily priorities, schedule changes, and key deadlines.
Enter and process client disbursement and billing records using established electronic accounting procedures.
Support colleagues during peak workload periods and assist with special projects using collaborative technology solutions.
Arrange and coordinate travel using online booking platforms to streamline logistics for attorneys and legal teams.
Adapt to evolving firm technologies, participating in ongoing training to continually enhance operational efficiency and uphold the firm’s standards.
Interface with other departments as needed as it relates to supporting attorneys.
Other duties or projects assigned consistent with the nature of the position and goals of the Firm.