V105 - Legal Assistant | Client Intake Legal Assistant
About The Position
Job Duck is seeking a detail-oriented and compassionate Legal Assistant to support a busy legal practice focused on delivering exceptional service to clients. In this role, you will play a key part in managing administrative and legal support functions, ensuring that client matters are handled efficiently and professionally. The ideal candidate is proactive, resourceful, and comfortable working independently while maintaining strong communication with both clients and team members. This opportunity is perfect for someone who takes pride in their work, enjoys solving problems, and can navigate sensitive situations with professionalism, empathy, and discretion.
Requirements
- Previous Legal Assistant experience preferred.
- Experience with client intake, file management, and legal administrative support.
- Comfortable working with sensitive and confidential information.
- Ability to work independently and proactively.
- Experience using legal and administrative software.
- Clio
- RingCentral
- Adobe
- Microsoft Outlook
- Microsoft Word
- Eve (AI)
- Strong written and verbal communication skills
- Excellent command of the English language
- Customer service-oriented mindset
- Strong organizational and time management skills
- Attention to detail and accuracy
- Ability to manage multiple priorities simultaneously
- Tech-savvy and computer proficient
- Resourceful problem-solving abilities
- Professional and empathetic demeanor
- Ability to receive and implement constructive feedback
- Proactive approach to work and communication
- Ability to work independently while collaborating effectively with a team
- High level of integrity and professionalism
- Results-driven mindset
- Strong interpersonal skills
- Adaptability and resilience when handling sensitive matters
- English
- Spanish
Responsibilities
- Manage calendars and coordinate appointments.
- Prepare and send engagement letters and closing letters.
- Sync RingCentral transcripts into the CRM.
- Maintain and organize legal files and records.
- Manage and update information within Clio.
- Perform docketing and deadline tracking activities.
- Communicate with clients via email in a professional and timely manner.
- Monitor and organize email communications.
- Request and collect additional information from prospective clients.
- Assist with client intake and billing processes.
- Assist with special projects and additional administrative tasks as needed.
- Support daily administrative and legal operations.
- Ensure client information is accurately documented and maintained.
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What This Job Offers
Job Type
Full-time
Career Level
Mid Level
Education Level
No Education Listed
