ARC Legal Assistant

Cozen O'Connor•Dallas, TX

1d•$70,000 - $80,000

About The Position

Cozen O’Connor is seeking an experienced Legal Assistant with litigation experience to join its Attorney Resource Center (ARC), a centralized team of skilled administrative professionals providing responsive, high-quality support to attorneys across practice groups and client matters. The position manages a varied workflow of legal and administrative assignments accurately and efficiently, using sound judgment and maintaining a strong commitment to service. The Legal Assistant works collaboratively while building trusted relationships with attorneys, understanding their practice needs and preferences, communicating proactively, and taking ownership of assignments through completion. The role includes preparing and managing legal documents and electronic filings; entering deadlines in the firm’s docketing system; preparing client, matter, billing, and expense documentation; coordinating events, depositions, travel, and related logistics; maintaining client and office files; communicating with attorneys, clients, courts, colleagues, and vendors; and providing document production and administrative support. The Legal Assistant reviews work for accuracy and completeness, manages competing deadlines, communicates workload and status, escalates questions or risks, and supports consistent service across the ARC team. Overtime may be required as business needs require. The salary range is $70,000–$80,000. Actual compensation depends on factors including relevant experience, qualifications, and location. Cozen O’Connor is an equal opportunity employer, including disabled and veterans, and encourages applicants returning to the workforce; gaps in experience are not penalized.

Requirements

Outstanding written and verbal communication skills and the ability to interact professionally with attorneys, clients, staff, courts, and vendors.
Advanced proficiency in Microsoft Word and Outlook, with strong general computer and document-processing skills.
Demonstrated ability to prepare, edit, format, and proofread legal documents with exceptional attention to detail.
Technical legal writing and professional memorandum and letter preparation skills.
Knowledge of Texas, surrounding jurisdictions, and Federal Court Rules and electronic filing requirements, with willingness to develop knowledge of additional jurisdictions.
Strong organizational, prioritization, resourcefulness, and problem-solving skills.
Ability to manage multiple tasks and projects in a fast-paced environment while meeting deadlines and maintaining accuracy.
Ability to work independently, use sound judgment, and seek clarification or assistance when needed.
Ability to work overtime as business needs require.
High school diploma or equivalent experience is required.
Five to ten years of legal or related experience is preferred, including litigation support experience.

Nice To Haves

Experience with iManage.
Five to ten years of legal or related experience, including litigation support experience.
A college degree.

Responsibilities

Prepare, revise, format, proofread, and transcribe legal correspondence, pleadings, memoranda, reports, forms, and other documents using BigHand or other source material.
Prepare and manage documents for electronic filing, confirm applicable court requirements, and support retrieval and filing of accepted or file-stamped copies.
Enter critical dates and deadlines accurately into the firm’s electronic docketing system according to established procedures.
Prepare new-client and new-matter documentation, engagement letters, invoices, check requests, expense reports, and other matter-administration materials at attorneys’ or paralegals’ direction.
Schedule and coordinate depositions, mediations, meetings, conferences, and related logistics, including communications, materials, vendors, and follow-up.
Coordinate travel arrangements, including transportation, automobile rentals, and hotel reservations.
Maintain electronic and paper client and office files, including saving and organizing emails and documents in the firm’s document management system.
Communicate professionally by telephone and email with attorneys, clients, colleagues, courts, and third-party vendors.
Perform accurate data entry, including client biographical or corporate information, attorney time, and other information required in firm systems.
Provide document production and administrative support, including copying, printing, scanning, mailing, assembling, and merging documents.
Review work for completeness, accuracy, formatting, context, and compliance with instructions before delivery.
Manage multiple assignments and competing deadlines, communicate status and capacity promptly, and escalate questions or risks when appropriate.
Support colleagues, share relevant information, and contribute to balanced workflow and consistent service across the centralized team.
Perform other duties as assigned based on attorney, client, team, and business needs.