ARC Legal Assistant

Cozen O'Connor Corporation•Dallas, TX

About The Position

Cozen O’Connor is seeking an experienced Legal Assistant with litigation experience to join the Attorney Resource Center (ARC), a centralized team of skilled administrative professionals that provides responsive, high-quality support to attorneys across practice groups and client matters. The ARC Legal Assistant manages a varied workflow of legal and administrative assignments with accuracy, efficiency, sound judgment, and a strong commitment to service. The role works within a collaborative team while building trusted relationships with attorneys, understanding their practice needs and preferences, communicating proactively, and taking ownership of assignments from receipt through completion.

Requirements

Outstanding written and verbal communication skills and the ability to interact professionally with attorneys, clients, staff, courts, and vendors.
Advanced proficiency in Microsoft Word and Outlook, together with strong general computer and document-processing skills.
Demonstrated ability to prepare, edit, format, and proofread legal documents with exceptional attention to detail.
Experience with electronic document management systems.
Technical legal writing skills and the ability to prepare professional memoranda and letters.
Knowledge of Texas, surrounding jurisdictions, and Federal Court Rules and electronic filing requirements, with willingness to develop knowledge of additional jurisdictions.
Strong organizational, prioritization, resourcefulness, and problem-solving skills.
Ability to manage multiple tasks and projects in a fast-paced environment while meeting deadlines and maintaining accuracy.
Ability to work independently, use sound judgment, and seek clarification or assistance when needed.
Ability to work overtime as business needs require.
High school diploma or equivalent experience required.
Litigation experience.

Nice To Haves

Five to ten years of legal or related experience, including litigation support experience.
Experience with iManage.
A college degree.

Responsibilities

Prepare, revise, format, proofread, and transcribe legal correspondence, pleadings, memoranda, reports, forms, and other documents using the BigHand workflow tool or other source material.
Prepare and manage documents for electronic filing, confirm applicable court requirements, and support retrieval and filing of accepted or file-stamped copies.
Enter critical dates and deadlines accurately into the Firm’s electronic docketing system in accordance with established procedures.
Prepare new client and new matter documentation, engagement letters, invoices, check requests, expense reports, and other matter-administration materials at the direction of attorneys or paralegals.
Schedule and coordinate depositions, mediations, meetings, conferences, and related logistics, including communications, materials, vendors, and follow-up.
Coordinate travel arrangements, including transportation, automobile rentals, and hotel reservations.
Maintain electronic and paper client and office files, including saving and organizing emails and documents in the Firm’s document management system.
Communicate professionally with attorneys, clients, colleagues, courts, and third-party vendors by telephone and email.
Perform accurate data entry, including client biographical or corporate information, attorney time, and other information required in Firm systems.
Provide document production and administrative support, including copying, printing, scanning, mailing, assembling, and merging documents.
Review all work for completeness, accuracy, formatting, context, and compliance with instructions before delivery.
Manage multiple assignments and competing deadlines, communicate status and capacity promptly, and escalate questions or risks when appropriate.
Support colleagues, share relevant information, and contribute to balanced workflow and consistent service across the centralized team.
Perform other duties as assigned based on attorney, client, team, and business needs.