Legal Assistant

WeirFoulds LLP•Toronto, ON

9d•CA$50,000 - CA$70,000•Hybrid

About The Position

We are seeking a Legal Assistant to join our Information Technology/IP practice group. This is an exciting opportunity for an individual who enjoys variety and working in a fast-paced team environment. The role offers a broad range of legal and administrative job responsibilities in business law. The successful candidate must have 3-6 years of relevant experience and be able to confidently utilize one’s technical knowledge and superior practice management capabilities to deliver high-quality legal support to three lawyers. The role requires initiative, strong communication (verbal and written) and organizational skills, and a desire to work in a team environment to promote a client-focused culture. This is a full-time, permanent opportunity with core work hours of Monday to Friday – 9:00 a.m. to 5:00 p.m. We are currently operating a hybrid work model and the successful candidate will be required to work in the office up to 3 days per week.

Requirements

At least three years of experience in Information Technology/IP law.
Post-secondary education with a Legal Assistant Diploma and/or Law Clerk certificate.
Proficient with legal software and MS Office 365 (Word, Excel, Outlook, PowerPoint, Teams).
Proficient with PDF software (Kofax Power PDF/ Adobe).
Excellent time management, organizational and prioritization skills.
Ability to work independently, multi-task and meet tight timelines.
Eagerness to learn new technology/processes and further develop skills.
Excellent attention to detail and diligent proofreading skills.
Strong interpersonal skills, an excellent team player who takes initiative and is resourceful.
Passionate about providing quality service and work product to lawyers and clients.
Good judgement and ability to exercise discretion when dealing with confidential and sensitive matters.

Nice To Haves

3-6 years of relevant experience

Responsibilities

Managing and tracking deadlines, conditional dates, and appointments, including managing the lawyers’ calendars and scheduling appointments as needed.
Prepare status reports to summarize client portfolios.
Preparing other routine legal documents and letters with some direction (handwritten notes, dictation, phone and oral instructions), and/or often from precedents.
Opening and closing files electronically, which also includes maintaining detailed matter/client lists and maintaining the electronic filing system (iManage) for each client matter.
Running monthly accounts; reviewing entries for accuracy and completeness.
Entering dockets into accounting software (3E) as and when required.
Managing internal and external communications, which includes incoming calls, mail, faxes and e-mail, responding when needed and as appropriate.
Dealing with and responding to client inquiries and conducting follow-up as required.
Entering and updating client contact lists in the CRM (InterAction) and working closely with the Marketing and BD department as and when required.
General other administrative duties such as scheduling appointments and meetings, booking meeting rooms, making travel arrangements, etc.; working with other internal Departments to provide documents/other materials on time to meet client needs.
Continually assessing and establishing work priorities as needed.
Demonstrating a team approach; supporting and standing in for colleagues to cover absences.
Other administrative duties as assigned.