ARC Legal Assistant

Cozen O'Connor•Houston, TX

4h•$70,000 - $80,000

About The Position

Cozen O’Connor is seeking an experienced Legal Assistant with litigation experience to join its Attorney Resource Center (ARC), a centralized team of administrative professionals that supports attorneys across practice groups and client matters. The role manages a varied workflow of legal and administrative assignments, delivering accurate, efficient, and service-oriented support. The Legal Assistant works collaboratively while building trusted relationships with attorneys, learning their practice needs and preferences, communicating proactively, and taking ownership of assignments through completion.

Requirements

Outstanding written and verbal communication skills and the ability to interact professionally with attorneys, clients, staff, courts, and vendors.
Advanced proficiency in Microsoft Word and Outlook, with strong general computer and document-processing skills.
Demonstrated ability to prepare, edit, format, and proofread legal documents with exceptional attention to detail.
Technical legal writing skills and the ability to prepare professional memoranda and letters.
Knowledge of Texas, surrounding jurisdictions, and Federal Court Rules and electronic filing requirements, and willingness to develop knowledge of additional jurisdictions.
Strong organizational, prioritization, resourcefulness, and problem-solving skills.
Ability to manage multiple tasks and projects in a fast-paced environment while meeting deadlines and maintaining accuracy.
Ability to work independently, use sound judgment, and seek clarification or assistance when needed.
Ability to work overtime as business needs require.
High school diploma or equivalent experience required.
Five to ten years of legal or related experience, including litigation support experience, is preferred.

Nice To Haves

Experience with iManage.
Five to ten years of legal or related experience, including litigation support experience.
A college degree.

Responsibilities

Prepare, revise, format, proofread, and transcribe legal correspondence, pleadings, memoranda, reports, forms, and other documents using the BigHand workflow tool or other source material.
Prepare documents for electronic filing, confirm court requirements, and support retrieval and filing of accepted or file-stamped copies.
Enter critical dates and deadlines into the Firm’s electronic docketing system according to established procedures.
Prepare new client and matter documentation, engagement letters, invoices, check requests, expense reports, and other matter-administration materials at the direction of attorneys or paralegals.
Schedule and coordinate depositions, mediations, meetings, conferences, and related logistics, including communications, materials, vendors, and follow-up.
Coordinate travel arrangements, including transportation, automobile rentals, and hotel reservations.
Maintain electronic and paper client and office files, including saving and organizing emails and documents in the Firm’s document management system.
Communicate professionally by telephone and email with attorneys, clients, colleagues, courts, and third-party vendors.
Perform accurate data entry, including client biographical or corporate information, attorney time, and other information required in Firm systems.
Provide document production and administrative support, including copying, printing, scanning, mailing, assembling, and merging documents.
Review work for completeness, accuracy, formatting, context, and compliance with instructions before delivery.
Manage multiple assignments and competing deadlines, communicate status and capacity promptly, and escalate questions or risks when appropriate.
Support colleagues, share relevant information, and contribute to balanced workflow and consistent service across the centralized team.
Perform other duties as assigned based on attorney, client, team, and business needs.