Legal Assistant, Position no. 00550
About The Position
The Virginia Department of Motor Vehicles is hiring a Legal Assistant in its Legal & Legislative Services Affairs department in Richmond, Virginia. Reporting to the Chief Hearing Officer, the position oversees administrative functions related to hearings and case management, including coordinating schedules, managing documentation, and facilitating communication among hearing officers, legal representatives, work centers, and customers. The role applies knowledge of the Code of Virginia and state and federal regulations governing administrative hearings, as well as DMV guidelines, laws, rules, regulations, and policies. It also provides legal and administrative support to the Legal Affairs Administration, including the Assistant Commissioner for Legal Affairs, Chief Hearing Officer, Hearing Officers, and Dealer Affairs Program Officer.
Requirements
- Ability to manage sensitive situations and understand the perspectives of all parties involved.
- Ability to remain neutral and unbiased when reviewing customer records and evaluating evidence.
- Considerable experience handling multiple tasks simultaneously and prioritizing tasks.
- Considerable experience with office management systems and procedures, including handling calls and emails, maintaining filing and document storage systems, ordering supplies, and reconciling monthly payments.
- Proficiency with MS Office Suite (Word, Excel, and PowerPoint), Adobe Acrobat Pro, scheduling databases, and other systems used by the Hearing Office.
- Considerable knowledge of office management principles and practices, business practices, and legal processes.
- Demonstrated ability to apply and explain guidelines, policies, procedures, and statutory and regulatory authority.
- Ability to work independently and collaboratively, including covering others' work when needed.
- Effective verbal and written communication skills for conveying complex information clearly and persuasively to various stakeholders.
- Knowledge of administrative processes, rules of evidence, and legal standards applicable to administrative hearings.
- Some knowledge of case types heard and relevant evidence in administrative proceedings.
- Strong decision-making skills to assess situations and evaluate evidence.
- Understanding of administrative processes, including record-keeping, reporting, and compliance.
- Understanding of mediation and conflict-resolution techniques.
- Working knowledge of administrative law, due process, and regulatory compliance.
- Working knowledge of methods for planning, conducting, and deciding informal and formal administrative proceedings.
- Ability to deal courteously and professionally with co-workers, DMV executives, public officials, and the public.
Nice To Haves
- Working knowledge of the Motor Vehicle Code, the Administrative Process Act, and agency driver and vehicle records.
- Solid understanding of ethical standards and commitment to impartiality.
- Ability to comfortably and effectively conduct formal financial responsibility hearings and present findings to diverse audiences.
- Ability to conduct informal fact-findings and present findings comfortably and effectively to the Chief Hearing Officer and Hearing Officers.
- Ability to critically analyze cases, legal documents, and evidence to determine relevant facts and conclusions of law.
- Ability to manage multiple cases and deadlines and make timely decisions without compromising quality.
Responsibilities
- Oversee administrative functions related to hearings and case management.
- Coordinate schedules and manage hearing and case documentation.
- Ensure effective communication among hearing officers, legal representatives, work centers, and customers.
- Apply relevant state and federal laws, regulations, guidelines, rules, and DMV policies.
- Provide legal and administrative support to the Legal Affairs Administration and its listed personnel.
- Manage multiple cases and deadlines while making timely decisions without compromising quality.
- Conduct formal financial responsibility hearings and present findings to diverse audiences.
- Conduct informal fact-findings and present findings to the Chief Hearing Officer and Hearing Officers.
- Analyze cases, legal documents, and evidence to determine relevant facts and conclusions of law.
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What This Job Offers
Job Type
Full-time
Education Level
No Education Listed
