Legal Assistant

Crisp Recruit•Macon, GA

29d•Onsite

About The Position

The Legal Assistant role at Hawk Injury Law is an opportunity to become an integral part of a team dedicated to client advocacy and legal excellence. This position supports attorneys and paralegals in providing outstanding legal services to personal injury clients. By ensuring organizational efficiency and proactive support, the Legal Assistant will directly contribute to the firm’s success and client satisfaction, creating a smoother experience for both the legal team and clients. This is a full-time, in-office position based in Macon, Georgia, working Monday through Friday from 9:30 AM to 5:30 PM.

Requirements

2+ years of litigation secretarial, legal assistant, or comparable legal support experience is preferred.
Experience working in a personal injury law firm is strongly preferred.
Proficiency with Microsoft Outlook is required.
Experience with Clio or another legal case management system is strongly preferred.
Familiarity with State and Federal electronic filing systems, including PACER, PeachCourt, Odyssey eFile, or similar platforms, is highly valuable.
Excellent written and verbal communication skills, with the ability to communicate professionally with attorneys, staff, clients, opposing counsel, carriers, and other third parties.
Ability to organize and prioritize multiple assignments, deadlines, and competing responsibilities under time constraints with minimal supervision.
Strong proofreading skills and a commitment to accurate, complete, and well-organized work.
Proactive, dependable, and comfortable identifying what needs to be done and taking ownership of responsibilities.
Positive attitude, sound judgment, and the ability to maintain a high level of confidentiality when handling sensitive client and firm information.

Responsibilities

Open new client files and matters, maintain accurate and organized case records, and communicate with clients by phone and email regarding case status, scheduling, and other case-related needs.
Communicate professionally with insureds, third-party carriers, opposing counsel, and internal team members to support efficient case progression.
Draft, type, transcribe, and prepare legal correspondence, pleadings, memoranda, reports, forms, Letters of Representation, demand letters, and other legal documents.
Thoroughly proofread documents for grammar, spelling, punctuation, formatting, accuracy, and content before submission or distribution.
Maintain attorneys' calendars and track appointments, filing deadlines, court dates, statutes of limitations, and other critical case obligations.
Coordinate and calendar meetings, hearings, depositions, mediations, arbitrations, conference calls, and court reporters.
Prepare and submit State and Federal court filings, including electronic filings, and work with platforms such as PACER, PeachCourt, Odyssey eFile, or comparable systems.
Prepare new client and new matter forms and perform general administrative duties such as filing, scanning, scheduling, FedEx mailing runs, bank deposits, and other office errands as needed.
Serve as a primary point of contact for incoming client and third-party communications, ensuring calls are handled professionally, routed appropriately, and documented accurately.
Identify tasks that require attention, anticipate the needs of attorneys and staff, and help move work forward without waiting for step-by-step direction.